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Task 1— PROJECT MANAGEMENT AND KICKOFF MEETING This task consists of overall management of the project including budget management, invoicing, monthly status reports, project scheduling, and coordination with IRCDUS. 1.1 Project Management. Services provided will include project staffing, budget, schedule management, monthly invoicing, status reports, quality assurance, and deliverable review over the anticipated life of this project. Project Management will be ongoing for the duration of the project. 1.2 Project Schedule. Upon notice to proceed, Arcadis will finalize the project schedule and submit to IRCDUS for review and approval. During project execution, Arcadis will submit monthly status reports that detail the project's progress, and our Project Manager will conduct regular status calls with the IRCDUS project team. 1.3 Project Kickoff Meeting. Arcadis will facilitate a kick-off meeting workshop with IRCDUS staff, including the project sponsors, key staff, subject matter experts and other stakeholders, as appropriate, to review the project tasks and schedule, and gain consensus on the overall project objectives. This will be conducted remotely to expedite scheduling and be cost effective. The meeting will help orient all participants on the project approach, gather their expectations, review core function and business practice processes gathered to date, and identify areas of input that will be required for the success of the project. Task 1 Deliverables: • Kick-off Meeting agenda and minutes • Monthly invoicing including a summary of work completed Task 2 - REQUIREMENTS DEFINITION Based on our understanding of the needs of this project, IRCDUS desires more than a simple maintenance management system replacement; IRCDUS seeks to implement a system that can support advanced asset management processes. Our approach to asset management requirements definition will take a broad approach, leveraging Arcadis' water industry leading position in asset management and our in-depth knowledge of advanced asset management practices. The requirements for the CMMS describe how it should function, based on the desired future state. The purpose of this task is to define the system requirements, which are used as the basis for development of a Request for Proposals (RFP) and system procurement. 2.1 Stakeholder Interviews. Arcadis will consider the needs of various stakeholder groups who may be impacted by the new systems, including information technology, cyber security, customer service, operations and maintenance, field staff, inventory staff, and management. Arcadis will conduct up to three one-hour project interviews via conference 35