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For each functional requirement, a vendor verification method shall be designated, such as: <br />• Testing <br />• Analysis <br />• Demonstration <br />• Inspection <br />A priority or importance rating shall be assigned to each functional requirement, such as: <br />• 1 = Must Have; Key Performance Requirement <br />• 2 = Should Have <br />• 3 = Nice to Have <br />Task 2 Deliverables: <br />Draft and Final Requirements Memorandum documenting requirements from each subsection of <br />Task 2. Requirements shall include vendor verification methods (requirement traceability), and <br />priority. <br />Task 3 – PROCUREMENT PLANNING <br />Arcadis will coordinate with County Procurement staff to discuss and understand the overall <br />format and requirements for the RFP including price and qualification criteria, evaluation <br />scoring, bid forms, standard language, etc. Coordination may take place via phone and e-mail as <br />needed to complete the Procurement Planning Technical Memorandum. <br />Arcadis has recently performed a number of CMMS software selection projects (i.e. Elkhart IN, <br />Canton OH, Youngstown, -OH), and we are aware of the current state of the industry. We will <br />augment this knowledge with a Request for Information (RFI), which we will send to <br />water/wastewater industry CMMS vendors. The RFI has two purposes: <br />It allows us to informally solicit information from vendors about their offerings— <br />information that will be used for the technology evaluation. <br />2. It provides an advanced notification to the vendor community that an RFP maybe <br />forthcoming. <br />In our experience, priming the market prior to starting a formal procurement process greatly <br />improves the competitiveness of the responses. <br />Specific scope items under this task include: <br />3.1 Review Procurement Policies: The County will provide Arcadis with its relevant <br />procurement policies, and Arcadis will conduct one conference call with County <br />