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Procurement staff to review and discuss the applicable procurement policies and formats <br />for this RFP. <br />3.2 Request for Information: Arcadis will develop the RFI. Upon approval from IRCDUS, <br />Arcadis will send it to prospective CMMS veridors. Arcadis will receive and track the <br />responses from this RFI and provide a summary to IRCDUS in a technical memorandum. <br />3.3 Procurement Planning Technical Memorandum: Arcadis will develop a technical <br />memorandum that includes a summary of the RFI responses, the RFP procurement <br />process, an RFP outline, the recommended evaluation criteria, and other procurement <br />considerations. For the evaluation criteria, Arcadis will develop a balanced scorecard <br />that will enable the selection team to rate the proposer and candidate CMMS objectively. <br />Each evaluation element in the balanced scorecard will have a "weight" assigned, <br />allowing the team to account for the ability to perform the required task and the <br />importance of that task. The selection scorecard assessment may include the following: <br />• Qualifications of firm / past vendor performance including implementation <br />successes and customer satisfaction, industry evaluation and product review <br />• Ability to meet CMMS requirements including proposed scoring methodologies/ <br />weightings for requirements matrix <br />• Implementation approach <br />• Lifecycle Cost <br />Arcadis will advise the IRCDUS selection team as needed to support making an informed <br />decision. <br />Task 3 Deliverables: <br />• Request for Information to Vendors <br />• Draft and Final Procurement Planning Technical Memo <br />• Software selection team support up to 24 hours <br />3) SCHEDULE <br />Task <br />Start <br />Date <br />End <br />Date <br />1 — Project Management <br />5/25/20 <br />7/21/20 <br />2 — Requirements Definition <br />5/25/20 <br />7/6/20 <br />3 — Procurement Planning <br />6/1/20 <br />7/21/20 <br />39 <br />