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1h Consent Item Indian River County, Florida Department of Utility Services Board Memorandum Date: June 11, 2020 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Prepared By: Jennifer Hyde, Purchasing Manager Terry Southard, Operations Manager Subject: Award of Bid 2020038 — Annual Bid for Utility Operations Warehouse Stock Background: On behalf of the Indian River County Department of Utility Services (IRCDUS), annual bids were requested to establish fixed pricing for as -needed Operations warehouse stock. The previous bid expired on June 3, 2020. The term of award for this bid is one year, with the option for two additional one-year renewals, subject to vendor acceptance, satisfactory performance and staff's determination that the renewal would be in the best interest of the County. Bid Results: Advertising Date: May 5, 2020 Bid Opening Date: May 26, 2020 Broadcast to: 78 Subscribers Bid Documents Obtained by: 9 Vendors Replies: 2 Vendors Analysis: Bidders were invited to provide pricing for any/all of 3,080 items, items listed on the .bid form, provided in Microsoft Excel format, with the requirement that the form be returned both in signed hard copy and in Excel on a CD or USB thumb drive. Core & Main provide pricing on all items and Ferguson Enterprises on partial items. As a comparison from the Fiscal Year (FY) 19/20 Warehouse bid, 1,174 items were awarded to Core & Main of Fort Pierce at a total cost of $80,571. The total cost of those items on the FY 19/20 bid of $81,475 represents a total increase of $904.00. In order to establish fixed pricing on more of the items anticipated to be necessary on an as -needed basis, the number of items included was increased significantly in this bid.