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14. Records Management <br /> The Transportation Director is responsible for implementing a record management program that <br /> includes maintenance,retention, distribution, and safe disposal of all safety and security records <br /> of the agency in compliance with state and federal regulations. <br /> All safety and security documents of the agency(SMS and SPP)will be periodically revised, as <br /> needed, to ensure that they are up to date. Revisions and updates will be communicated with <br /> employees, contractors, and regulatory agencies as they occur or as deemed necessary by the <br /> management, depending on the nature of the revision or update. The SPP is considered a <br /> confidential document and will be retained in a secure location by management. <br /> Senior Resource Association will maintain and retain the following records: <br /> • Records of bus driver background checks and qualifications <br /> • Detailed descriptions of training administered and completed by each bus driver <br /> • Event investigation reports, corrective action plans, and related supporting documentation <br /> • Records of preventive maintenance, regular maintenance, inspections, lubrication, and <br /> repairs performed for each bus <br /> • Completed and signed medical examination reports for each bus driver <br /> In addition, Senior Resource Association will retain records of daily bus inspections and any <br /> corrective action documentation for a minimum of seven years. <br /> All sensitive personnel records will be protected from public access. When ready for disposal, <br /> both paper and electronic data will be disposed of in a secure manner ensuring that critical <br /> information is protected. <br /> 123 <br />