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INDIAN RIVER COUNTY,FLORIDA <br /> MEMORANDUM <br /> TO: Jason E. Brown; County Administrator <br /> THROUGH: Phil Matson,AICP; Community Development Director <br /> FROM: Scott McAdam, Building Official <br /> DATE: July 16, 2020 <br /> SUBJECT: Request to Waive Bid Process for Supplemental Building Inspection Services for <br /> Fiscal Year 2020/2021 <br /> It is requested that the data herein presented be given formal consideration by the Board of County <br /> Commissioners at its regular meeting of August 18,2020. <br /> DESCRIPTION & CONDITIONS <br /> For the past number of years, the County has relied on supplemental building inspection services <br /> to handle increased inspection loads even as the County continues to seek hiring additional <br /> inspectors. The County does not have existing bid awards with any such companies,and therefore <br /> is limited to authorizations of$75,000 per company unless the Board waives the bid process. Since <br /> November 2016, the Board waived the bid process for each fiscal year 2016/2017, 2017/2018, <br /> 2018/2019,and 2019/2020. Because authorizations per company will exceed the$75,000 limit of <br /> the County Administrator's approval authority during the 2020/2021 fiscal year, staff is seeking <br /> Board approval to waive the bid process for qualified supplemental building inspection service <br /> providers for fiscal year 2020/2021. <br /> ANALYSIS <br /> The Building Division continues to experience high levels of permit and inspection activity. This <br /> increased demand and the desired level of customer service have created increased inspections <br /> which are unable to be met by current staffing. The County has advertised and diligently searched <br /> for additional inspectors for the past 36 months, with some success, although a full team of <br /> inspectors has not yet been filled. Staff has confirmed that many Florida counties are still in the <br /> same difficult hiring situation and some jurisdictions have significant unfilled position vacancies. <br /> In fact,supplemental providers are also having difficulty fulfilling demand and it is in the County's <br /> interest to have a pool of supplemental providers to use. Staff is currently working on increasing <br /> the pool of supplemental providers. <br /> It is anticipated that the County will need to continue relying on supplemental inspection services <br /> during the upcoming fiscal year. Accordingly, the County is proposing to budget $850,000 for <br /> such services for fiscal year 2020/2021. Attached is a list of supplemental inspection services <br /> expenditures over the last 3 fiscal years (2017/2018—2019/2020). <br /> 166 <br />