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BID RESULTS: <br />Advertising Date: August 23, 2020 <br />Bid Opening Date: September 23, 2020 <br />Broadcast to: 393 Vendors <br />Bid Documents Downloaded by: 31 Vendors <br />Replies: 4 Vendors <br />Firm <br />Location <br />Bid Price <br />Hedrick Brothers Construction Co., Inc. <br />Melbourne <br />$694,038.00 <br />Barth Construction, Inc. <br />Vero Beach <br />$715,844.00 <br />Bill Bryant & Associates, Inc. <br />Vero Beach <br />$768,848.52 <br />HDAI Construction, Inc. <br />Delray Beach <br />DQ* <br />HDAI Construction's bid was determined non-responsive as no Power of Attorney was submitted <br />with their bid security. <br />ANALYSIS: <br />The Project Architect, Donadio and Associates, Architects, PA ("Donadio"), and the Building Official <br />have reviewed the. bids received and determined Hedrick Brothers Construction Co., Inc. <br />("Hedrick") to be the lowest, responsive and responsible bidder. The Building Official contacted <br />the municipal references provided by Hedrick and received highly favorable reviews. <br />In addition to the bid renovation costs, additional expenditures are required for modular <br />furnishings (both new and breakdown and relocation of existing). American Business Interiors <br />("ABI") is anticipated to provide these services, including new furnishings, under a State of Florida <br />Alternate Contract. ABI was the original contractor for the furnishings when the Administration <br />Buildings were constructed, and has continued to provide services as upgrades and moves have <br />taken place. Their staff has taken detailed inventory of furnishings currently in the project areas to <br />determine what can be reused to save costs. <br />As the work will be completed in phases, storage for temporarily removed as well as new furniture <br />must be provided. The department anticipates the rental of three storage containers will most <br />appropriately facilitate this storage. ABI has provided a quote for budgetary purposes, which is not <br />part of the State of Florida Contract. <br />Finally, tie ins to the existing security and fiber systems were excluded from the bid and will need <br />to be completed by vendors familiar with our specific systems. Completion of work under both of <br />these systems will be coordinated thorough the Public Works Department, but funded from this <br />project account. <br />Due to the many divisions of the project, staff recommends the addition of a 10% contingency for <br />these expenses to ensure full funding is available. Contingency will only be authorized by the <br />Building Official after confirmation by the architect and the Public Works Director that additional <br />work is necessary for successful completion of the project. <br />97 <br />