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Item Bid / Estimate Total Budget (including 10% contingency) Construction - Hedrick Brothers Construction Co., Inc. $694,038 $763,442 Furnishings/Materials/Installation (ABI) $191,962 $211,158 Storage Container Rental $8,000 $8,800 Security $1,200 $1,320 Fiber $2,500 $2,750 Total $897,700 $987,470 SOURCE OF FUNDS: Funding for the renovation was approved in the FY 19/20 CIE in the amount of $1,000,000. Costs were to be split, with the Building Division funding 75% or $750,000 and Optional Sales Tax funding the remaining 25% or $250,000 in costs. The Optional Sales Tax allocation was intended to cover the portion of the renovation benefiting Community Development and Fire Prevention. However, the final renovation plans to do not include additional square footage for Community Development or Fire Prevention, but do include plans to redesign the space and improve the layout of office furniture to encourage better workflow. The amount of the project to be funded from Optional Sales Tax is $60,216 with the remaining $927,254 being charged to the Building Division. Funding for the additional Building Division costs totaling $177,254 will be derived from Building Division fund balance. Account Description Amount Optional Sales Tax/Facilities Management/Building Division Expansion $62,216 31522019-066510-20019 County Building Division/Building Division Expansion 441-169000-20019 $927,254 RECOMMENDATION: Staff recommends that the Board award bid 2020057 to Hedrick Brothers Construction Co., Inc. in the amount of $763,442, with all change orders to be presented to the Board prior to final payment. Staff also recommends the Board approve the sample agreement and authorize the Chairman to execute said agreement after the County Attorney has approved the agreement as to form and legal sufficiency, receipt and approval of the required insurance and bond, and after the contractor has become registered with the Building Division. Attachment: Sample Agreement 98