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INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Department of General Services Parks & Recreation Division — Conservation. Resources Date: January 5, 2021 To: The Honorable Board of County Commissioners Through: Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator Kevin Kirwin, Director Parks :& Conservation Resources Jennifer Hyde, Purchasing Manager From: Beth Powell, Assistant Director Parks & Conservation Resources Subject: Renewal of Agreement with John Brown & Sons, Inc. for Natural Areas and Exotic Vegetation Management/Mowing — Bid Number 2019007 DESRIPTIONS AND CONDITIONS On January 8, 2019, the Board of County Commissioners awarded bid number 2019007 to John Brown & Sons, Inc. and subsequently executed an Agreement dated January 8, 2019. The original agreement was approved for a one-year term with two one-year renewals available, subject to vendor acceptance, satisfactory performance and determination that renewal is in the best interest of the County. The first extension was approved by the Board and effective January 8, 2020. Throughout the last year, the contractor has provided quality workmanship, expedited projects in a timely manner and otherwise performed in a beneficial manner. FUNDING Contractor pricing will remain unchanged from the original agreement. The expended amounts per fiscal year for this contract to date include: $34,982 in FY 2018/19; $272,702 in FY 2019/20; and $147,925 issued as a Purchase Order for FY 2020/21. The expenditures have included services rendered for Conservation Lands, Coastal Engineering and Sandridge Golf Club. Multiple departments utilize the Agreement through Work Orders and/or Purchase Orders, thus multiple funding sources are utilized as needed. Staff will provide funding information through the approval of Work Orders or through the purchasing guidelines associated with Purchase Orders. STAFF RECOMMENDATION Staff respectfully requests that the Board of County Commissioners approve the second one-year renewal through January 7, 2022 for the Agreement with John Brown & Sons, Inc. and authorize the Chairman to execute the renewal agreement after review and approval by the County Attorney as to form and legal sufficiency, and after approval of the required insurance by the Risk Manager. ATTACHMENTS • Sample Renewal Agreement APPROVED AGENDA ITEM FOR JANUARY 12, 2021 54