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Staff is also in receipt of Modification #1 to the Emergency <br />Management, Preparedness and Assistance Trust Fund, which is a <br />reallocation of grant funds from other counties that did not expend <br />their eligible funds last fiscal year. With Board approval, the <br />agreement modification will increase Indian River County's EMPA <br />grant by $1,740 for a total of $73,664 or $69,164 after the $4,500 <br />deduction for the satellite communications network by the State. <br />The documents for Modification #1 are attached and Board approval <br />is recommended. <br />Staff is now requesting the Board to authorize the expenditure of <br />the balance of the grant funds (approximately $29,430 plus $1,740 <br />for Modification #1 or unallocated funds of $31,170) placed in the <br />contingency account, funds unspent as a result of staff maternity <br />leave (no -pay status), a reallocation of funds previously budgeted <br />for a printer and filing cabinets, as well as the additional funds <br />available from Modification #1 to the EMPA agreement. The <br />following office modifications and equipment will be used to <br />improve and expand the Emergency Management program in accordance <br />with Rule 9G-19. <br />1. Limited remodeling, including repainting, of the existing <br />office area estimated at $2,000. <br />2. Purchase modular work areas for an estimated total of <br />$22,370 at state contract price in order to better <br />utilize the office space available to staff. <br />3. Upgrade the computer hardware/file server system to a <br />newer more compatible client -server architecture for an <br />estimated cost of $2,000. <br />4. Purchase -three computer software upgrades for hazardous <br />materials records, graphic presentations, and damage <br />assessment information to interface with the State for an <br />estimated total of $800. <br />5. Purchase four damage assessment kits which will include <br />a durable briefcase and assorted equipment (camera, GPS, <br />etc), as well as an assortment of field supplies to <br />expedite reporting and record keeping required by the <br />Florida Division of Emergency Management for incident <br />reporting. The estimated cost for each kit is $1,000 or <br />a total of $4,000. <br />ALTERNATIVES AND ANALYSIS: <br />Since staff has estimated the prices for some of the above items, <br />it is requested that the Board authorize staff to adjust the number <br />of items purchased in order to expend the balance of the grant <br />funds, in lieu of returning monies to the state for reallocation to <br />other counties for improving or expanding their emergency <br />management program. <br />Staff recommends the Board approve the expenditure of the non- <br />matching existing grant funds and Modification.#1 alluded to above <br />and -authorize staff to adjust the number of items purchased in the <br />categories stated in order to preclude returning grant monies to <br />the state for reallocation to other counties. <br />Staff also recommends that the Board approve <br />grant agreement and authorize the Chairman to <br />documents to obtain the additional funds in <br />along with the necessary budget amendment. <br />Modification #1 to the <br />execute the necessary <br />the amount of $1,740 <br />62 95 <br />JUNE 279 1995 BOOKS 6'C8 <br />