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10%9 F, E . SPACE NEEDS - COUNTY ADSTRATION BUILDING POSSIBLE TRADE WITH SCHOOL DISTRICT The Board reviewed the following memo dated 6/21/95: DATE: - JUNE 21, 1995 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTO DEPARTMENT OF GENERAL SERVICES SUBJECT: COUNTY STAFF SPACE NEEDS VACANT STATE ATTORNEY'S OFFICE BUILDING BACKGROUND: On Tuesday, June 21, 1995, staff met with the Vero Beach City Council to discuss their position on the County perusing the addition of a fourth floor to the County Administration Building. It was the City's position not to provide support through the court system but would agree to a referendum in March 1996, as allowed by ordinance. As you recall, renovations of the Administrations Building's HVAC system was tied to the fourth floor addition. It is staff's feeling that our space needs and the HVAC renovations cannot wait until March, 1996 and stand a chance of not being able to proceed with a plan after the referendum was not in our favor. The Board had approved staff's recommendation for expansion which included sale of the old Health Clinic, Courthouse Annex and former State Attorney's office building. Revenues from sale of these buildings were to be used to off -set cost associated with our over all plan for expanding facilities to accommodate the space needs. This, along with budgeted dollars, would almost cover the anticipated costs for this project. The School District originally approached the County to sell them the former State Attorney's office building and we gave them a price which equaled the appraised value. Now the District has requested that we lease them this building for $1.00/year. Staff advised Mr. Greg Smith of the District, that disposition of the building would not be addressed until our expansion plans were resolved with a definite plan of action. They wanted to put the building to use in the 1995-96 school year. Along with the above, we are using the old State Attorneys building for storage of records for our various departments and other constitutional officers. Conditioned and adequately protected storage space is really getting to be a problem that will need to be addressed if this building is disposed of. RECOMMENDATIONS: Staff recommends the following: 1. A professional architect/engineering firm be hired under guidelines of the Consultant's Competitive Negotiation Act (CCNA). Once engaged part of their scope of work would be. 65 JUNE 279 1995 W