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r Avenue SW and 5th Street SW near the new Oslo Middle School. Construction by the School District Contractor is substantially complete and the School District has requested that the County pay $134,112.97 as its share. The Public Works Department budgeted $95,000 in the FY94/95 budget within Fund 109 -214 -(Secondary Road Fund) for 5th Street SW for this work. ALTERNATIVES AND ANALYSIS The County received no detailed bid cost for the work prior to construction. After receipt of the bill for $134,112.97, staff evaluated the request and estimate the value of the work at $99,931.12. In addition, some of the billed work related to utility line construction (water and sewer) and should not be paid by the Public Works Department road paving budget. The Public Works Department's estimate for the road and drainage improvements is $91,682.18. After discussions with the School District staff, the Public Works Department recognizes that the School district did competitively bid the work. The School District's Architect did not require an itemized bid schedule, and it was difficult to break out the County's cost. Based on these circumstances, the following alternatives are presented: Alternative No. 1 Authorize payment in the amount of $122,412.20 which includes the School District's billing for all road and drainage work. All work associated with water and sewer items costing $5,594.83, as well as a 4.77% administrative expense of $6,105.94, has been deleted. Alternative No. 2 Authorize the entire requested payment of $134,112.97. This would include utility work and an administrative expense. Alternative No. 3 Authorize payment of the staffs preconstruction estimate of $91,682.18 for road and drainage work only. RECOMMENDATIONS AND FUNDING Staff recommends Alternative No. 1 which includes payment authorization for $122,412.20. Funding to be from Fund 109 Secondary Road Fund. The attached budget amendment authorizes funding. TO: Members of the Board of County Commissioners FROM: Joseph A B OMB Director BUDGET AMENDMENT: 021 DATE: June 20. 1995 Entry Number Funds/Department/Account Name Account Number Increase Decrease 1. EXPENSE Secondary Roads/5th Street SW (27th Ave. & 20th Ave. 109-214-541-067.49 $27,413 $0 Cash Forward -September 30 109-199-581-099.92 $0 $27,413 ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously approved Alternate No. 1 which includes payment authorization for $122,412.20, as set out in staff's recommendation. 69 JUNE 279 1995