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1. Overview The use of cellular devices is sometimes necessary to conduct County business when other means of communication are not available. The County's policy is to either provide a County- issued cellular device or pay a cellular device stipend to employees whose job requires them to have access to a cellular device. 2. Purpose The purpose of this policy is to set forth criteria and guidelines for establishing eligibility for the issuance and use of County -issued cellular devices or the payment of a stipend for the use of a personal cellular device for County business. 3. Scope of Applicability This policy applies to all County employees who are issued a County -issued device and all non-union County employees who receive a cellular stipend. Where provisions of this policy conflict with a collective bargaining agreement or employment agreement, the terms of the collective bargaining agreement or employment agreement shall prevail. 4. Definitions A. Cellular Devices are mobile cellular phones, smartphones, and tablets using wireless radio transmissions to communicate to and from telephones and wireless devices. B. Cellular Device Stipend is a fixed monthly payment to employees to help defray the cost of using a non -County issued personal cellular device to conduct County business. 5. Standards and Procedures 5.1 General The use of the County's telephone landline and assigned computers are the primary modes of communicating and conducting County business telephonically or electronically. Time spent on personal cellular calls during work time, as with landline calls, is subject to restrictions put in place by the appropriate department. 5.2 Eligibility A. Approval for a stipend or County -issued cellular device must be justified based on a significant operational need. Simple convenience is not a basis for approval. 56 SECTION NUMBER EFFECTIVE DATE ADMINISTRATIVE Human Resources AM -903.2 5/18/2021 POLICY MANUAL SUBJECT PAGE Cellular Device and Stipend 1 of 6 Policy 1. Overview The use of cellular devices is sometimes necessary to conduct County business when other means of communication are not available. The County's policy is to either provide a County- issued cellular device or pay a cellular device stipend to employees whose job requires them to have access to a cellular device. 2. Purpose The purpose of this policy is to set forth criteria and guidelines for establishing eligibility for the issuance and use of County -issued cellular devices or the payment of a stipend for the use of a personal cellular device for County business. 3. Scope of Applicability This policy applies to all County employees who are issued a County -issued device and all non-union County employees who receive a cellular stipend. Where provisions of this policy conflict with a collective bargaining agreement or employment agreement, the terms of the collective bargaining agreement or employment agreement shall prevail. 4. Definitions A. Cellular Devices are mobile cellular phones, smartphones, and tablets using wireless radio transmissions to communicate to and from telephones and wireless devices. B. Cellular Device Stipend is a fixed monthly payment to employees to help defray the cost of using a non -County issued personal cellular device to conduct County business. 5. Standards and Procedures 5.1 General The use of the County's telephone landline and assigned computers are the primary modes of communicating and conducting County business telephonically or electronically. Time spent on personal cellular calls during work time, as with landline calls, is subject to restrictions put in place by the appropriate department. 5.2 Eligibility A. Approval for a stipend or County -issued cellular device must be justified based on a significant operational need. Simple convenience is not a basis for approval. 56