Laserfiche WebLink
B. To be eligible for a County -issued cellular device or stipend, the following criteria should be <br />considered: <br />1. The employee's job function requires the user to be accessible outside of scheduled or <br />normal business hours; <br />2. The employee's job function requires the user to be in the field or away from their <br />assigned office or work area regularly and the use of a cellular device is essential in <br />carrying out the essential duties of the job; <br />3. The employee's job function requires regular voice and/or email contact with their <br />office, outside vendors and/or customers while away from their normal work place; <br />4. The employee is responsible for critical infrastructure and needs to be immediately <br />accessible at all times. <br />C. The Department Director shall determine whether an employee is eligible for a County -issued <br />cellular device or a cellular device stipend based upon the employee's job function or duties. <br />The Department Director shall recommend either the issuance of a County -issued cellular <br />device or stipend based upon the specific needs and circumstances for each eligible employee. <br />D. After approval by the Director, the request for stipend (Exhibit A) or cellular device (Exhibit <br />B) will be forwarded to the Office of Management & Budget for final approval. Approval <br />must be received in advance of the receipt of the stipend or cellular device. The approved <br />request will be returned to the Department Director. Approved Cellular Device Stipends must <br />be submitted to Human Resources/Payroll for payment. Approved Cellular Device Requests <br />(Exhibit B) must be submitted to the IT Help Desk ticket system for procurement. The Help <br />Desk ticket must include the general ledger account that will be used to pay for both the phone <br />and the recurring monthly fee. <br />E. Each Department Director or designee will periodically, but no less than annually, review the <br />functions of each position that has been assigned a cellular device or stipend to ensure that the <br />cellular service is still required for County business. <br />6. Cellular Device Stipends <br />The Cellular Device Stipend is designed to provide a taxable allowance to reimburse employees for <br />the business use of the cellular device. The stipend will not fund the cost or replacement of the device, <br />and is not intended to pay for the entire monthly bill since the cellular device will also be available <br />for personal use. <br />The Cellular Device Stipend applies to non-union employees only. A Cellular Device Stipend for <br />bargaining unit employees shall be determined through the collective bargaining process. <br />6.1 Responsibilities <br />A. Department Directors will be responsible for: <br />57 <br />SECTION <br />NUMBER <br />EFFECTIVE DATE <br />ADMINISTRATIVE <br />Human Resources <br />AM -903.2 <br />5/18/2021 <br />POLICY <br />MANUAL <br />SUBJECT <br />PAGE <br />Cellular Device and Stipend <br />2 of 6 <br />Policy <br />B. To be eligible for a County -issued cellular device or stipend, the following criteria should be <br />considered: <br />1. The employee's job function requires the user to be accessible outside of scheduled or <br />normal business hours; <br />2. The employee's job function requires the user to be in the field or away from their <br />assigned office or work area regularly and the use of a cellular device is essential in <br />carrying out the essential duties of the job; <br />3. The employee's job function requires regular voice and/or email contact with their <br />office, outside vendors and/or customers while away from their normal work place; <br />4. The employee is responsible for critical infrastructure and needs to be immediately <br />accessible at all times. <br />C. The Department Director shall determine whether an employee is eligible for a County -issued <br />cellular device or a cellular device stipend based upon the employee's job function or duties. <br />The Department Director shall recommend either the issuance of a County -issued cellular <br />device or stipend based upon the specific needs and circumstances for each eligible employee. <br />D. After approval by the Director, the request for stipend (Exhibit A) or cellular device (Exhibit <br />B) will be forwarded to the Office of Management & Budget for final approval. Approval <br />must be received in advance of the receipt of the stipend or cellular device. The approved <br />request will be returned to the Department Director. Approved Cellular Device Stipends must <br />be submitted to Human Resources/Payroll for payment. Approved Cellular Device Requests <br />(Exhibit B) must be submitted to the IT Help Desk ticket system for procurement. The Help <br />Desk ticket must include the general ledger account that will be used to pay for both the phone <br />and the recurring monthly fee. <br />E. Each Department Director or designee will periodically, but no less than annually, review the <br />functions of each position that has been assigned a cellular device or stipend to ensure that the <br />cellular service is still required for County business. <br />6. Cellular Device Stipends <br />The Cellular Device Stipend is designed to provide a taxable allowance to reimburse employees for <br />the business use of the cellular device. The stipend will not fund the cost or replacement of the device, <br />and is not intended to pay for the entire monthly bill since the cellular device will also be available <br />for personal use. <br />The Cellular Device Stipend applies to non-union employees only. A Cellular Device Stipend for <br />bargaining unit employees shall be determined through the collective bargaining process. <br />6.1 Responsibilities <br />A. Department Directors will be responsible for: <br />57 <br />