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M CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: July 6, 2021 TO: Board of County Commissioners THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of Bid 2021047 — Annual Bid for Utility Operations Warehouse Stock BACKGROUND: On behalf of the Department of Utility Services, annual bids were requested to establish fixed pricing for as needed Operations warehouse stock. The incumbent contract holders indicated they were unable to honor the previous years' pricing, and the previous bid expired on June 22, 2021. The term of -award for this bid is one year, -with-the option for two additional -one-year renewals, subject to vendor acceptance, satisfactory performance and staff's determination that the renewal would be in the best interest of the County. BID RFSULTS- Advertising Date: June 8, 2021 Bid Opening Date: June 29, 2021 Broadcast to: 243 Subscribers Bid Documents Obtained by: 22 Vendors Replies: 2 Vendors ANALYSIS: The 3,080 items on the previous bid were reduced to 1,953 most commonly needed items, with Core & Main bidding on 1,942, Ferguson bidding on 1,529 items, and six items neither vendor bid on. The new bid added more costly gate valves, as well as parts for larger diameter repairs. Firm Location Items low bid on Total Price for All items low bid Total Bid for all items Core &Main LP Fort Pierce 1393 $1,642,126.49 $2,318,023.60 Ferguson Enterprises Fort Pierce 554 $558,934.41 $2,411,875.75 Materials are purchased on an as needed basis for day to day renewal and replacement of the utility systems. Last fiscal year, expenditures for warehouse stock were $123,843 for Wastewater 94