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SWDD Item <br />Indian River County, Florida <br />Solid Waste Disposal District <br />Board Memorandum <br />Date: October 8, 2021 <br />To: Jason E. Brown, County Administrator <br />From: Matthew Jordan, Interim Director of Utility Services <br />Prepared By: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District <br />Subject: Work Order No. 45 to Kimley Horn and Associates for Landfill Automated Scale System <br />Descriptions and Conditions: <br />The Indian River County (IRC) Solid Waste Disposal District (SWDD) utilizes an in -bound and an out -bound <br />scale system to track all incoming and outgoing materials at the IRC landfill. Deliveries include a <br />combination of private (residential) drop-offs, commercial haulers (ex. construction and demolition debris <br />and landscaping contractors), and municipal haulers that service the unincorporated County and <br />municipalities. SWDD is proposing to add an automated, unmanned, in -bound bypass scale that would <br />allow the municipal haulers and certain commercial haulers that have accounts set up with SWDD to <br />automatically weigh-in, drop off, and then exit, with the net weight delivered calculated based on pre- <br />recorded tare weight for that particular truck. This will improve service efficiency for SWDD customers <br />and reduce cue -time for these account holders. <br />To facilitate this project, staff requested a proposal from Kimley-Horn and Associates, Inc. (KHA) to provide <br />design, procurement, and construction services for the project. <br />Analysis: <br />Kimley-Horn and Associates, Inc. has prepared Work Order No. 45, per the Continuing Consulting <br />Engineering Services Agreement for Professional Services, provided in Attachment 1, for engineering <br />services detailing the scope of work, budget, and schedule for each of the tasks. The tasks are listed below <br />showing the scope and their estimated fees. The project is estimated to take 11 months to completion. <br />PHASE 1 <br />DESCRIPTION <br />TOTAL AMOUNT <br />Task 1 <br />Preliminary Design <br />$ 10,850 <br />Task 2 <br />Design <br />$ 24,320 <br />Task 3 <br />Permitting <br />$ 7,540 <br />Task 4 <br />Bidding <br />$ 6,300 <br />Task 5 <br />Constructior Phase Services <br />$ 21,720 <br />Task 6 <br />Record Drawings <br />$ 2,700 <br />TOTAL = <br />$ 73,430 <br />SWDD Agenda - Work Order No 45 to Kimley Horn - Automated Scale System Page 1 of 2' <br />