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15,S.5- SWDD Item INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: November 1, 2021 To: Jason E. Brown, Counter Administrator Through: Matthew Jordan, Interim Director of Utility Services From: Himanshu Mehta, PE, Managing Director, Solid Waste Disposal District Subject: Amendment No. 3 to Sitecrafters of Florida Descriptions and Conditions: On November 12, 2019, the Solid Waste Disposal District (SWDD) Board awarded Bid No. 2020004 to Sitecrafters of Florida, Inc. (Sitecrafters) to provide concrete crushing and site work at the Indian River County (IRC) landfill. The original agreement was approved by the Board on December 3, 2019, with an initial agreement for one (1) year from the date of award and five (5) additional one-year (1) terms at the same prices and conditions at the time of renewal, by mutual agreement. The agreement also includes a price adjustment provision in accordance with the annual change in Consumer Price Index (CPI). The initial award was focused on the improvement of the yard waste site, which included concrete crushing at a rate of $8.67 per ton and site work at a rate of $7.25 per ton. Subsequently, the SWDD Board approved Amendment No. 1 to Sitecrafters on March 3, 2020, and approved Amendment No. 2 to Sitecrafters on May 5, 2020, for additional work on the yard waste site. All of the work was satisfactorily completed for this project for a total cost of $706,795.43. Sitecrafters also performed some drainage improvement work at the yard waste site under a purchase order in Fiscal Year (FY) 2020/2021 for $20,194. Otherwise, there was no approved funding for concrete crushing last fiscal year. Over the last 12 to 18 months, the landfill has accumulated concrete materials that need to be crushed. Staff reached out to Sitecrafters and they have confirmed, per the attached letter, their interest in providing this service this fiscal year. However, they did request a 3% CPI adjustment that is allowed in the agreement. The purpose of this agenda item is for the SWDD Board to approve the attached Amendment No. 3 to Sitecrafters to provide concrete crushing services this fiscal year. Analysis: One of the requirements for our agreement with Sitecrafters is that we must have a minimum of 12,500 tons of uncrushed concrete stockpile on-site without incurring any additional mobilization charges. Since the last crushing activity was performed in March 2019, staff is estimating that we have approximately 26,000 tons of material on site. Therefo,e, we wi°I not incur any additional mobilization costs. 185 SWDD Agenda - Amendment No 3 to Sitecrafters Page 1 of 2