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Page 2 of 3 Contacts bidding process All communications concerning this bid shall be d;rected to Indian River County Purchasing Division at ourchasing@ircgov.com Proiect Description The proposed improvements consist of milling and resurfacing the existing asphalt pavement, replacing deficient sidewalk panels, filling in sidewalk gaps and upgrading pedestrian crossings to current FDOT standards. This is an F.D.O.T. Small County Outreach Program (SCOP) funded project, FM No. 438074-1-54- 01. Utilities FP&L NextEra Energy Indian River County Traffic Indian River County Utilities Other Issues • Review and comment with questions and clarifications as soon as possible, no further comments 10 days prior to bid opening (Bid opening is November 10, 2021, deadline is November 1, 2021). • The Notice to Proceed tentative issuance is January 3, 2022 • Maintenance of Traffic: o Contractor shall submit a Maintenance of Traffic Plan to the Traffic Division for approval. The Maintenance of Traffic Plan shall meet the FDOT Index 600, FY 17-18 design standards. Any deviations of the FDOT Index requires a Maintenance of Traffic Plan that is signed and sealed by a Florida P.E. o Access for all businesses and residences shall be maintained at all times. • Sidewalk construction - true 6" thick concrete, 2% max. slope (no tolerance). • Testing by TBD • Work hours are 7:00 AM -5:00 PM, Monday/ -Friday • A hurricane contingency plan must be provided prior to construction in case of a significant tropical/weather event. • Material storage and staging areas. Project Requirements: • Invoicing: Contractor shall submit monthly invoices — one (1) original Contractor's Application for Payment (Section 00622 in Contract Docs), including Surety's Consent and all applicable releases of liens. Project will run through E -Builder project management software. • Contractors must meet deadlines in order to be in compliance. All deadlines are strictly enforced or reimbursements cannot be made. • Summary of required contractor form submittals checklist (Section 200-8 in contract documents). • Bidder must be registered with and use, at their sole expense, the Department of Homeland Security's E -Verify system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees, as required by Section 448.095, F.S.. Owner, Contractor, and Subcontractors may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Contractor is responsible for obtaining proof of E -Verify registration for all Subcontractors. This requirement applies to any provider of services or goods. • Funding for this project is through a State grant. This is a County project but any proposed changes to the project are required to be reviewed by F.D.O.T. for concurrence. The grant is of a reimbursement type which means the County pays the Contractor and the State reimburses the County. F.D.O.T. provides oversight to the project and in addition to other items requiring concurrence by F.D.O.T. are contractual changes, time extensions and weather days. However, it is still a County administered F:\Public Works\ENGINEERING DIVISION PROJECTS\1638 6th Avenue US- Ito 21st Street Resurfacing (SCOP)\I- Admin\Meetings\PreBid\IRC-1638 PREBID NIIN 20211020.doc