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INDIAN RIVER COUNTY OFFICE OF MANAGEMENT & BUDGET DATE: February 15, 2022 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Authorization to Piggyback Modified Town of Jupiter Agreement with American Water Chemicals for RO Antiscalant BACKGROUND: The Indian River County Department of Utilities Services (IRCDUS) operates two Water Treatment Plants that utilize the Reverse Osmosis (RO) process to remove contaminants. One of the products necessary in the process is antiscalant, which is added to feed water to prevent the formation of inorganic scale on the membranes used to treat the water. Since January of 2017, IRCDUS has piggybacked pricing and terms of bids solicited and awarded by the Town of Jupiter Town Council to purchase A-111 Plus RO antiscalant. The current bid was awarded by the Town Council on October b, 2020 for a three-year term at a rate of $0.79 per pound. In May of 2021, the Town's Utilities Facilities Manager authorized a change order to the agreement, increasing the price to $0.82 per pound, due to increased freight and chemical costs. Escalation for freight was authorized in the agreement, and accounts for $0.02 of the increase. The additional $0.01 increase was for increased chemical costs. Because the chemical cost increase was not directly approved by the Town Council, the equivalent of our Board of County Commissioners, and authority to modify the agreement was not delegated to the Utilities Facilities Manager by the Council, IRCDUS is requesting the Board's authorization to accept the price modification to the agreement and continue piggybacking. DISCUSSION The North and South RO Water Treatment Plants (WTP) place independent orders for antiscalant, as needed. The contracts used to purchase the product are detailed in the table below, with bid and contract documents available in the Purchasing Division for review. 59