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in a cardholder's name, it is County property and should be used with good <br />judgement. Improper use of the card can be considered misappropriation of <br />County funds which may result in disciplinary action, up to and including <br />termination. Cardholders are expected to comply with internal control procedures <br />in order to protect County assets. This includes keeping receipts, providing the <br />receipts to Finance within three business days, resolving discrepancies and <br />following proper card security measures. <br />2. The Department Purchasing Card Representatives and Department Heads <br />should notify the Purchasing Card Administrator if a cardholder abuses the program <br />or violates the procedures. <br />3. The Purchasing Card Administrator will conduct operational and compliance <br />audits to determine if the program is being abused or procedures are being <br />violated. <br />4. Misuse of the Purchasing Card may result in disciplinary or other <br />appropriate action. In instances where violations, abuse or misuse of the <br />Purchasing Card rise to level of a serious violation the issue will be reported to the <br />supervisor, and disciplinary action up to and including dismissal may result in <br />accordance with County policy. RemeaTed misuse and vielatieRs- willImp <br />b <br />empleyn;eRt f.,r eause. <br />5. Abuse, misuse, and violations include, but are not necessarily limited to the <br />following: <br />a. Use of card for unauthorized or prohibited items/services (See <br />9.3. B.5). <br />b. Multiple transactions to circumvent Purchasing procedures. <br />C. Failure to prow;de proper documentation, receipts, invoices, etc. <br />within five business days. <br />d. Purchase of Caplal Outlay items. <br />e. Purchase from vendors which create a conflict of interest. <br />f. Personal charges. <br />g. Allowing anothe- person to use the card. <br />h. Failure to report a lost or stolen card in a timely manner. <br />6. The following steps will generally be taken to address <br />misuse/abuse/violations: <br />a. First Offense: Cardholder and supervisor will be notified verbally of <br />the violation. <br />b. Second Offense: Cardholder will receive written notice of violation <br />through his or her supervisor. <br />79 <br />