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10. INFORMATION TECHNOLOGY PROCUREMENT PROCESS 10.1 In order to maximize consistency, cost efficiencies and life cycle management of the devices (telephones computers servers copiers printers scanners etc) accessories and software procured by purchase or lease for the County, the following steps will be utilized for all IT orders: A. Any Department that has an IT procurement requirement makes a request to the IT department for a quote to fulfill that requirement The request should be made via the IT help desk application. B. The IT department will respond with a quote to meet the defined requirements; discussion between the departments takes place as required until the quote is agreed upon by the requesting department. C. Once the quote is agreed upon then the requesting department issues an email request to initiate the procurement and in that same email provides the GL account that will be used to pay for the items being procured. D. The IT department will then enter the requisition and add the email that authorizes the requisition and provides the GL account as an attachment E. The IT department will contact Purchasing if assistance is required to enter the GL account on the requisition. F. The requesting department will approve the requisition; after which the items will be ordered via the standard procurement process G. When the items are received they will be delivered to the IT department to be configured and deployed. H. The IT department will be the sole source required to sign for delivery and submit the invoice to finance for payment regardless of which department is paying for the items ordered on their behalf. I. Finance will accept the IT signature on the invoice as evidence that the items were received and will issue the payment from the GL account specified in the PO based on the initial email request and approval attached to the requisition