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WoK U r: Background and Analysis: On August 9 and 16,1995, the County advertised for bids to be received on August 30,1995, to establish firm fixed prices for furnishing utility supplies as required for operations and installation of utility facilities. In preparation of the requirements for bids the Department of Utility Services reviewed both the historical and projected requirements due to growth and expansion of the utility system. During the review, one of the primary objectives established was to achieve cost savings by being able to maintain at existing levels or reduce the amount of in-house inventory of supplies required for operation of the utility. This objective must also be achieved with the ability to have availability of emergency supplies available. This goal could only be accomplished with (1) requirement for bidder to maintain certain stock levels for certain materials and supplies as prescribed by the utility, (2) the bidders required to provide immediate documentation of inventory levels at the utilities' request through the use of an electronic inventory management system and (3) requiring the successful bidder to furnish an on-line order entry system. The County received four (4) responses to the advertisement for bids as follows: B&H Sales* Davis Meter & Supply Ferguson Underground** Say -On -Utilities** *Various items bid did not meet IRC standards (i.e. meters not compatible with current items). **Did not bid all items. Of the four (4) responses only two (2) vendors submitted bids on all items ( B&H Sales and Davis Meter and Supply). Only one (1) (Davis Meter, West Palm Beach) of the four vendors met all of the bid requirements. In an effort to be responsive to the bidders the Department of Utility Services and Purchasing Division Staff scheduled and held meetings with the most responsive bidders (B&H Sales, Rockledge, Fl. and Davis Meter and Supply, Inc., West Palm Beach, Fl.) to review and clarify the specific products bid and allow each bidder to demonstrate their ability to meet the requirements requested in the bid documents. After review of all items, Davis Meter and Supply, Inc., West Palm Beach, FI., was judged to be the most responsive and with the ability to meet the requirements set forth in the bid specifications at the most cost effective price. It should be noted that the award of this bid does not mean that all of these items will be purchased The large number of items in the bid are to establish competitive bid prices for these items if they are required in operations or construction for the utility. Bid prices reflect an increase of approximately 14% over 1990 bid prices. Individual units for each item are based upon maximum quantities utilized on a historical and/or projected usage basis. NOVEMBER 7, 1995 10