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INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: February 7, 2022 TO: Board of County Commissioners THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of Annual Bid 2022030 for Back Lot Ditch Mowing BACKGROUND: On behalf of the Road and Bridge Division, annual bids were requested for contractors to perform mechanical removal of vegetation, weeds and grasses located within approximately 170 miles of back lot ditches. The areas to be mowed and cut back were divided between the north (85.1 miles) and south (85.81 miles) sections of the County, with mowing to be completed six times per year, and the cutback removal of larger vegetative debris to be completed once per year. This is a new bid, with term of award proposed to be one year, with the option of two one-year extensions, subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. BID RESULTS: Advertising Date: January 5, 2022 Bid Opening Date: February 2, 2022 Demandstar Broadcast to: 592 Subscribers Bid Documents Obtained by: 13 Vendors Replies: 2 Contractors ANALYSIS: The invitation to bid noted that each section will be awarded in its entirety, with Contractors eligible to be awarded one or both sections. The bid documents also provided that the County reserves the right to award the work a manner that is in its best interest. One bid was determined to be non-responsive, as the bid form was not signed. Bidder's Name Location Total Annual Bid - Total Annual Bid - North County South County STS Maintain Services, Inc. Palm City $367,848.00 $392,580.75 Aero Groundtek, LLC Ocoee DQ DQ 52