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Page 3 of 3 • There will be an Addendum (that will include the Meeting Minutes) — Bidders to review plan documents and provide comments to Purchasing by end of business February 27, 2022. DISCUSSION • Clarification was given that under PROJECT REQUIREMENTS, submittals and RFI's can be submitted by email to the County Project Manager ONLY after the project has been awarded to the Contractor. • Tony Donadio (Spiezle Architectural Group, Inc.) stated the permits have been acquired and are currently available at the City of Sebastian. The Contractor will need to pay for the permits so they can be transferred and released. • James Ennis (Indian River County Engineering) clarified the FDOT governing standards and specifications apply to the drainage work, compaction, and site work. • James Ennis clarified the Hurricane Preparedness plan shall be specific to time frames as to how actions will be taken by the Contractor to secure his work. • Rob Skok stated there has already been one addendum issued and one subsequent question about the project that will be answered in the second addendum after this meeting. • Confirmation was given as to the deadline (The end of business February 27, 2022) for questions that are submitted and they must be submitted to the Indian River County Purchasing Division at purchasing@ircgov.com. • A prospective bidder asked about the bid form and if every line item was to have a unit cost. It was stated that a prospective sub -contractor would likely prefer to submit a lump sum cost where the bid form has unit items listed otherwise. Clarification was given that every line item in the bid form shall have a unit cost. No blanks are to be left open at the time of submittal or the bid will be refected. Rob Skok stated that he would provide a confirmation after the meeting as to whether anything on the bid form will change. After the meeting was over it was determined that the bid form will remain as it is and no items may be bid as lump sum unless it is already specified on the bid form. • It is anticipated that a pre -construction meeting can take place in the beginning of May. If there are any anticipated delays with products or materials the time frame can be adjusted accordingly. • Kevin Hansen (Indian River County) asked James Ennis, in the context of a previous but different project meeting where discussion took place regarding delays in products or materials, if written documentation was necessary for verification and support. James Ennis stated if there are substantial delays, proper documentation will be required. Shop drawings and associated submittals should be submitted as soon as possible to the County. If there are any expected delays the County needs to know and if needed, adjustments to the Notice to Proceed and/or contract time can be made at that time. • Tony Donadio asked how price increases are handled. James Ennis stated that must be figured into the bids as there is nothing contractual to accommodate that risk. • The Force Account is strictly for items that are unanticipated and additional to the work. It is not for the purpose of price increases in materials. It is a fixed line item in the bid schedule. It is not paid out unless there is additional work issued and approved by the County. • Meeting adjourned. F:\Public Works\ENGINEERING DIVISION PROJECTS\2009 North County Library Addition\1-Admin\Meetings\PreBid\IRC-