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2022-137
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2022-137
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Last modified
8/22/2022 10:57:44 AM
Creation date
8/5/2022 1:10:07 PM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
07/12/2022
Control Number
2022-137
Agenda Item Number
15.B.3.
Entity Name
nCourt, LLC
Subject
Agreement for Payment Processing Services
for Solid Waste Disposal District
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THIS PAYMENT PROCESSING SERVICE STATEMENT OF WORK (this "SOW') is made and entered into as of the 8th day of <br />July 2022 ("Effective Date") by and between nCourt, LLC ("Provider") and Indian River County - Solid Waste Disposal District <br />("Merchant"). Merchant and Provider may each be referred to individually as a "Party" and together as the "Parties." The attached <br />Exhibits are incorporated by reference. <br />TERM <br />This SOW will commence upon the Effective Date and continue for three (3) years, at which point in time the SOW will automatically <br />renew for successive one (1) year periods unless either party, at least sixty (60) days prior to the expiration of the then applicable term, <br />provides the other with written notice of its desire to terminate this SOW. <br />STRATEGY <br />After the contracting process has ended, Provider will build and the maintain payment channel(s), as defined below, to allow Merchant <br />to securely accept, validate, and track payment data from its Customers. Where Web E -Payment System is in scope, an initial test site <br />will be built to load all data received from Merchant and Mettler Toledo, LLC. On this test site, Provider will build logic and business <br />rules to govern the hosted data. Once the web services have been properly built, tested, and reviewed, Provider will establish Merchant <br />Identification credentials. Web services and Merchant Identification credentials will be applied and integrated into the hosted site and <br />data backed payments will be tested. Once the payments are tested, Provider will initiate training for all Merchant personnel, done <br />remotely. Upon successful training, the hosted website will be moved into a production environment and undergo a subsequent round <br />of testing. After testing and validation of the data, Merchant will direct Provider to launch the site. <br />The date of System launch ("Go -Live") will be targeted during an implementation kickoff call with all relevant stakeholders. The <br />successful completion of this Statement of Work is dependent on Merchant reviewing test content, data, and functionality in a timely <br />manner, and providing an appropriate level of operational and strategic engagement to participate in training, deploy the solution into <br />production environments, and follow through with the responsibilities listed below. <br />SCOPE <br />For good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: <br />1. Merchant will make resources available to assist Provider in the timely launch of the payment processing program. Provider cannot <br />be held accountable for unreasonable Merchant delays and may choose to delay the implementation should Merchant not be able <br />to provide appropriate resources. If system does not launch within twelve (12) months of signature date due to Merchant delays, <br />the full implementation fee will become due. Otherwise, there is no cost for the implementation or services provided unless <br />specified herein. <br />Payments are deposited daily into a custodial account and transferred by ACH electronic transfer to Merchant daily. The payment <br />will be accompanied by a reconciliation detailing the payments included. Any money transfer fees will be absorbed by Provider. <br />2. E -Payment System Utilization <br />2.1. Merchant will make Provider's Services available to its Customers through various means of communication, including a) <br />through billing statements, invoices and other payment notices; b) by providing IVR and Web payment details on the <br />Merchant's website including a "Pay Now" or similar link on a mutually agreed prominent place on the web site; c) through <br />the Merchant's general IVR/Phone system and d) other channels deemed appropriate by the Merchant. <br />2.2. Provider shall provide the Merchant with logos, graphics, and other marketing materials for use in its communication with its <br />Customers regarding the payment services provided by Provider. Both parties agree that Provider will be presented as the <br />primary payment method option. Merchant will communicate the Provider payment Service option to its Customers wherever <br />the Merchant generally communicates its other payment methods. <br />2.3. Payments types shall be processed through the payment channels defined in this SOW as marked (®): <br />❑ Tax ❑ Parks & Recreation <br />❑ Utilities <br />❑ Court Fees & Fines <br />❑ Licenses <br />❑ Child Support <br />® Solid Waste / Landfill <br />3. Provider Deliverables: Provider shall deliver the following, included as marked (®): <br />Payment Processing Services Statement of Work: nCourt, LLC & Indian River County -Solid Waste Disposal District I Page 2 of 14 <br />
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