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Indian River County Purchasing Manual — Effective April 19, 2022 <br />4. Pay all monthly charges from consolidated statement. <br />5. Process accounting data. <br />6. File and store statements, receipts, etc. <br />7. Upon request, provide weekly or monthly statements to the Department <br />Head or his/her designee. <br />8. Report failure of departments to promptly turn in receipts to the Purchasing <br />Card Administrator, as well as any other violations of the Purchasing Card <br />Policy. <br />F. Purchasing Division <br />1. Pursue supplier discount opportunities <br />2. Evaluate purchasing card feedback from suppliers and cardholders. <br />3. Provide training to all new cardholders and refresher training classes as <br />needed. <br />9.3 PROCEDURES <br />A. Assignment and Control of the Purchasing Card <br />1. Requests for and issuance of purchasing cards <br />a. Purchasing cards will be issued to individual employees, County <br />Officers, and elected officials who frequently purchase goods/services in single <br />purchase amounts of less than $1,500.00. <br />b. The purchasing card will have the employee's name and employee <br />ID# issued by the County, the County's name, the County's tax exemption number, <br />and the expiration date. No credit records, social security numbers, etc., of the <br />cardholder will be maintained. <br />C. All requests for purchasing cards must be made by the Department <br />Head by using the Purchasing Card Request/Certification/Receipt form submitted to <br />the Budget Office. <br />d. All requests for new cardholders or for changes to current <br />cardholders will be made byemfig-updating the top portion of the approved <br />and sabmitf+ng a Purchasing Card Request/Certification/ Receipt form, and <br />submitting it to the Purchasing Card Administrator after it has been signed by the <br />Department Head. <br />e. When the Purchasing Card Administrator receives a purchasing card <br />from the issuing card company for a cardholder, the cardholder will be required to <br />personally take receipt of the card and sign the Purchasing Card Acceptance and <br />Cardholder Agreement. The Purchasing Division will provide training and a copy of <br />the Purchasing Card Procedures Guide to the cardholder. <br />f. The Purchasing Card Administrator will notify the requesting <br />department and the Finance Office upon the issuance of all purchasing cards. <br />34 69 <br />