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Indian River County Purchasing Manual — Effective April 19, 2022 <br />2. Lost or Stolen Purchasing Cards <br />a. If a purchasing card is lost or stolen, the cardholder or department <br />representative must immediately notify the financial service provider and the <br />Purchasing Card Administrator. <br />b. The cardholder will be responsible for reporting all information <br />necessary to reduce the liability to the County for a lost or stolen card. <br />3. Termination or Transfer of Cardholder <br />a. When a cardholder ends employment, leaves office, or is transferred <br />to another department, the Department Head (as applicable) must notify the <br />Purchasing Card Administrator immediately, collect the purchasing card, cut it in <br />half, and submit the card to the Purchasing Card Administrator. <br />b. If the department is unable to collect the purchasing card when an <br />employee terminates, the Department Head must immediately notify the <br />Purchasing Card Administrator. The Purchasing Card Administrator will ensure that <br />the card is cancelled. <br />B. Limitation on Use of Purchasing Cards <br />1. Cardholder Use Only. The purchasing card may be used only by the <br />cardholder whose name is embossed on the card. No other person is authorized to <br />use or maintain a record of the card. Any individual discovered to be using another <br />person's issued card is subject to disciplinary action, up to and including <br />termination. <br />2. County Purchases Only. The purchasing card is to be used for County - <br />authorized purchases only. The purchasing card cannot be used for any personal <br />use. Any such use will require immediate reimbursement and may result in <br />disciplinary action, which may include dismissal. <br />3. Dollar Limitations <br />a. The Department Head (as applicable) approving the assignment of a <br />purchasing card will set two limits for each cardholder; a single purchase limit and a <br />30 -day limit. The maximum limits shall be $1,500.00 for a single purchase and <br />$2,500.00 during the 30 -day billing cycle ($5,000 during the 30 -day billing cycle for <br />the department Travel p -card). A Department Head may set limits lower than this if <br />necessary. Requests for spending limit changes must be initialed and authorized by <br />the Department Head (as applicable) and submitted to the Purchasing Card <br />Administrator. Elected officials and County Officers shall be entitled to the <br />maximum amounts set forth in this policy as it may be amended from time to time. <br />35 70 <br />