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kessler consulting inc. Solid Waste and Recycling Collection Consulting Services 1 10/28/22 l Page 2 of 6 innovative waste solutions during the term of the agreement, and policy directives/initiatives/goals relevant to the system. Conduct a strategic, kick-off meeting with SWDD to clearly define the County's procurement objective, develop an understanding of the project approach and schedule, and clarify staff questions on the procurement process. This meeting may include representatives from Purchasing, Legal and Code Enforcement Divisions as well as participating municipalities. Prepare tabular summary of the County's existing system and fundamental procurement process options (e.g., procurement method, service levels, cart supply and distribution, technology requirements, service monitoring requirements, etc.) to expedite strategic planning. 4. In coordination with SWDD, develop a "working" procurement timeline that will be updated as the project progresses. Deliverables: ✓ Project initiation and coordination ✓ Information Request and review of County provided documents ✓ Kick-off meeting with County staff and municipalities ✓ Procurement process summary or matrix ✓ Procurement timeline Task 2 —Solicitation Development and Sample Agreement Purpose: Developing a clear Request for Proposals (RFP) or other solicitation document is critical to receiving comparable proposals. KCI will assist in developing an RFP and sample agreement that meets the needs and objectives of the County as defined in Task 1. KCI recommends that a sample agreement be included as part of the solicitation to ensure potential vendors understand the service standards and agreement terms they will be expected to meet. Additionally, providing a sample agreement helps expedite final negotiations with the top-ranked or selected vendors. Based on KCI experience, preparing a final solicitation package is an iterative process requiring approval by technical, legal, and purchasing staff. Work Activities: 1. Obtain County templates for RFP and contractual agreements, if applicable. 2. Based on information and resulting County guidance from Task 1, develop draft RFP package. KCI will work with SWDD to refine sections necessary for a successful procurement. These may include, but not be limited to background information, scope of services, technical specifications or requirements for services, minimum qualifications, evaluation criteria, reference forms, and price forms. 3. Develop a sample agreement for inclusion in the solicitation package. 4. Review and discuss up to two, combined rounds of comments and revisions on the RFP and sample agreement from County staff and participate in up to three virtual calls. 5. Work interactively with County staff, including the Purchasing Division and legal counsel to revise and finalize the solicitation package for advertising through a maximum of three drafts. Prepare a list of potential vendors to be notified of the solicitation publication.