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compensation, etc.), travel and per diem associated <br />with the project and indirect costs for general <br />operating expenses (telephones, postage, utilities, <br />etc.) and general administrative expenses (Personnel, <br />Purchasing, etc.) <br />b. Supporting Documentation <br />1. Contractual Services - Services provided for pro- <br />ject sponsors by private or independent contractors <br />shall be evidenced by formal agreements or contracts <br />executed by all appropriate parties specifying the <br />exact terms and conditions. Competitive bid specifi- <br />cations and actual bids received shall be maintained <br />by the project sponsor. The selection and awarding <br />of contractual services by the project sponsor shall <br />be subject to the Department's approval pursuant to <br />Section 16D-5.28(5), Vlorida Administrative Code. <br />Appropriate records (.i.e. contracts or invoices, <br />cancelled checks, etc.) shall be maintained by project <br />sponsors to support work and/or services performed <br />through conSr.-actual services. <br />2. Materials and Supolies <br />a. Direct Purchases - Vendor invoices shall be <br />maintained that include a description of the <br />items and quantity purchased, unit cost and <br />total cost, less applicable discounts. Invoices <br />shall also contain the delivery date and signa- <br />ture of a project sponsor employee assigned to <br />work on the project along with a description of <br />the general use for such materials or supplies. <br />Purchase orders, requisitions, cancelled checks <br />and competitive bid documentation as applicable, <br />shall be maintained as evidence of payment for <br />such purchases. <br />b. Project Sponsor Stock - Materials or supplies <br />taken from a project sponsor's stock or inven- <br />tory shall be supported by material requisitions <br />or other job order/project cost records signed <br />by the storekeeper and the project sponsor <br />employee assigned to work on the project. 'These <br />source documents shall describe items in detail <br />and identify the general use of such materials <br />in the project. Appropriate records (i.e. vendor <br />invoices, cancelled checks, etc.) shall -be main- <br />tained to support unit costs of the materials <br />based ?upon the project sponsor's normal method <br />of inventory valuation. No warehouse or over- <br />head charges added by the project sponsor shall <br />be allowed. <br />May 14, 1982 <br />