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Book 97 PmE 823 1. ISS submitted a total fee of $775,946 for the first year with an annual increase of the lesser of CPT or 3% for the next two years. This cost did not provide for any walk mowing of the greens during the year. 2. IGM submitted a total fee of $820,000 for the first year with less than 3% increase each year for the next two years. This price included walk mowing for the greens five days per week during the winter and twice a week during the remainder of the year. This is a practice which is currently being used at Sandridge. 3. Staff requested ISS to provide a cost to allow walk mowing greens during the winter months. They responded with an additional cost of $12,048 which increased their first year's fee to $787,994. This does not include any walk mowing of greens during the remainder of the year. Although ISS's financial submittal is $32,006 less in dollars than is IGM's, it is Staff s determination that ICM is more responsive and demonstrated a much stronger proposal because of the following: 1. IGM has proposed two (2) additional full-time maintenance workers than has ISS. This staffing proposal would allow additional current Staff the opportunity to secure a position with IGM. 2. IGM provided an itemized breakdown of man-hour in detail relating to all the work tasks required in the RFP. 3. IGM noted in their proposal the sensitivity of the "over -seed" process and how important it would be to walk mow greens during this period of time. When ISS was questioned about this procedure they did not feel this walk mowing was necessary. In fact their original proposal did not include ever using a walk mower. 4. ISS proposed a fertilizer and chemical line item budget of $99,000. IGM proposed a budget of $135,000. Sandridge Golf Club currently has $118,000 budgeted for 1995- 96. 5. ISS has anticipated approximately 8.8% Management Fee/Profit vs. IGM's 3.4% in their Financial Statement. Since IGM does not increase this fee over the next two years, the percentage would reduce to 3.2 and 3.15 respectively. With all considered, weighing the financial versus the services provided, Staff feels International Golf Management, Inc. (IGM) is the most responsive firm. Furthermore, the detail of IGM's training of employees and their Management Plan as defined in their proposal was especially impressive and far exceeds all of the minimum requirements set forth in the RFP. CONCLUSIONS The original objective noted on Page 2 of the RFP for the golf course maintenance operations of Sandridge Golf Club was: 1. Determine private sector interest in the maintenance operations. 2. Compare the maintenance operations cost of the County as compared to the private sector. 3. Reduce operating costs without affecting the quality and level of services. 4. Implement a maintenance program consistent with the County's long-term objective for the courses. 16 APRIL 16, 1996 _I