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Boa 97 P�v J7 ADMINISTRATION BUILDING SPACE NEEDS - STATUS REPORT General Services Director Sonny Dean used the overhead projector to further explain Alternatives I—VI set out in the following memo dated 4/30/96: Date: April 30, 1996 To: Honorable Board of County Commissioners Thru: James E. Chandler VIf County Administrato{ From: •H. T."Sonny" Dean, Direct Department of General Services Subj: Administration Building Space Needs - Statps Report In an effort to obtain a sense of direction for temporary resolution of the acute space needs problem within the County Administration Building, the Board acting on Staffs recommendation, entered into a contract with the architectural firm of Dow -Howell -Gilmore -Associates (D -H -G) to propose a expansion and renovation plan for that complex Along with that proposal was the review of Gee and Jenson's report and recommendation for retrofit of this building's HVAC system. Specific tasks for the architect were to determine the feasibility of reallocating present space on the first floor and adding an amount of new office area that would accommodate all departments under Board authority and be housed within the Administration Building. They would be using the various alternatives that had been formulated and submitted earlier to the Board by staff, as a guideline for their determination and recommendations. The architect assembled all available information that has been compiled on the subject complex, and submitted their findings, recommendations, and cost estimates for use in an expansion plan (Alternative I). The results of the Architect's plan for expansion (Alternative I) indicate increased expenses significantly beyond what had been anticipated This caused staff to re-evaluate earlier alternatives using D -H -G's cost estimates for construction and renovations. These dollar figures need to be qualified as being a rough estimate by staff which could result in more or less cost when evaluated by an architect.. However, we believe they are sufficiently accurate to serve as a guide. SECITON A - PROJECT EXPENSE ALTERNATIVE I Add 14,700 square feet. on the front and northeast portion of the Administration Building and reallocate space to house Utilities along with the various offices in the front section of the building. This would provide Utility customer parking in close proximity and a drive -up window. This scenario would also provide for the following changes: a. Renovate the storage area located on the first floor of the Administration Building _ and move Data Processing into that space. b. Move Risk Management into a portion of the old Data Processing area. c. Move the mail room into the old Risk Management space. d. Tax Collector to expand into the old mail room and adjoining spare office area. e. Expand Personnel into the Tax Collector's present bookkeeping space. Exhibit A depicts a recommended layout for the area. MAY 79 1996 � O �