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DEFINITIONS
<br />Award agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-through
<br />entity and a non -Federal entity that, consistent with 31 U.S.C. 6302, 6304, is used to enter into a relationship the principal
<br />purpose of which is to transfer anything of value from the Federal awarding agency or pass-through entity to the non -Federal
<br />entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. 6101(3)); and not to acquire
<br />property or services for the Federal awarding agency or pass-through entity's direct benefit or use; and is distinguished from
<br />a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or
<br />pass-through entity and the non -Federal entity in carrying out the activity contemplated by the Federal award.
<br />Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass-through entity
<br />determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions
<br />of the Federal award.
<br />Equipment means tangible personal property (including information technology systems) having a useful life of more than
<br />one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the
<br />non -Federal entity for financial statement purposes, or $5,000. See also §§200.12 Capital assets, 200.20 Computing
<br />devices, 200.48 General purpose equipment, 200.58 Information technology systems, 200.89 Special purpose equipment,
<br />and 200.94 Supplies.
<br />Fiscal Agent refers to the agency responsible for the administration of the PSN award programs. FDLE has been assigned
<br />as the certified Fiscal Agent for PSN awards.
<br />Improper payment means any payment that should not have been made or that was made in an incorrect amount (including
<br />overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements.
<br />Improper payment also includes any payment to an ineligible party, any payment for an ineligible good or service, any
<br />duplicate payment, any payment for a good or service not received (except for such payments where authorized by law),
<br />any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of
<br />documentation prevents a reviewer from discerning whether a payment was proper.
<br />Micro -purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount
<br />of which does not exceed the micro -purchase threshold. The non -Federal entity uses such procedures in order to expedite
<br />the completion of its lowest -dollar small purchase transactions and minimize the associated administrative burden and cost.
<br />The micro -purchase threshold is set by the Federal Acquisition Regulation in 48 CFR Subpart 2.1 (Definitions). It is $10,000
<br />except as otherwise discussed in Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation.
<br />Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies,
<br />services, travel, and up to the first $25,000 of each award (regardless of the period of performance of the awards under the
<br />award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission,
<br />scholarships and fellowships, participant support costs and the portion of each award in excess of $25,000. Other items
<br />may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval
<br />of the cognizant agency for indirect costs.
<br />Non -Federal entity is a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization
<br />that carries out a Federal award as a recipient or subrecipient.
<br />Non-federal pass-through entity is a non -Federal entity that provides an award to a recipient to carry out part of a Federal
<br />program; the Florida Department of Law Enforcement (FDLE) is the non-federal pass-through entity for this agreement, also
<br />referred to as the State Administering Agency (SAA).
<br />Performance goal means a target level of performance expressed as a tangible, measurable objective, against which
<br />actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. In some
<br />instances (e.g., discretionary research awards), this may be limited to the requirement to submit technical performance
<br />reports (to be evaluated in accordance with agency policy).
<br />Period of performance means the time during which the non -Federal entity may incur new obligations to carry out the work
<br />authorized under the Federal award. The Federal awarding agency or pass-through entity must include start and end dates
<br />of the period of performance in the Federal award (see §§200.211 Information contained in a Federal award paragraph
<br />(b)(5) and 200.332 Requirements for pass-through entities, paragraph (a)(1)(iv)).
<br />Protected Personally Identifiable Information (PII) means an individual's first name or first initial and last name in
<br />combination with any one or more of types of information, including, but not limited to social security numbers; passport
<br />numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth; mother's maiden name;
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