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2023-FG47
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2023-FG47
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Last modified
5/25/2023 1:22:05 PM
Creation date
5/25/2023 1:19:20 PM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
05/20/2023
Control Number
2023-FG47
Entity Name
Vero Beach Wine & Film Festival
Subject
Film Festival, June 9,2023: 5:00 pm – 10:00 pm
June 10, 2023: 8:00 am – 10:00 pm;
June 11, 2023: 8:00 am – 5:00 pm; Commission Chambers
Area
Commission Chambers, Building A
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(c) The Event shall be used for no other purpose whatsoever, unless prior written approval is <br />requested in writing by Applicant and given by the County which approval shall be subject <br />to availability but not be unreasonably withheld, conditioned, or delayed so long as such <br />request is submitted at least 90 days prior to the beginning of the License Duration. Such <br />change may result in a modification of the insurance requirements set forth in B. 17. <br />2. Applicant agrees to pay to the County as rent, costs, expenses and taxes for the use of the Premises <br />the following sums: <br />(a) Rental fee will be $2,331.16, plus any additional charges imposed at the request of the <br />Applicant to be reconciled at the end of License Duration, based on the calculations on the <br />attached Fee Schedule. A minimum of Twenty Five Percent (25%) of the entire rental <br />fee, $582.79 ("Event Deposit"), is due upon execution of this License Agreement. The <br />balance of the rental fee set forth above and any remaining payments, including any <br />expenses, charges or other fees described in this License Agreement shall be due forty-five <br />(45) days prior to the Event. Any incidental charges or fees not included in this Agreement <br />at the time of execution shall be due within five (5) business days of the conclusion of the <br />Event as described in B.1.b. <br />(b) A Damage Deposit of $500.00 is due upon execution of this License Agreement. The <br />Damage Deposit shall be applied against the fees, costs, expenses, charges and/or <br />delinquent payments described herein, and against any costs of repair or replacement of <br />damages to the Commissioner's Chambers that directly or indirectly result from the Event, <br />whether caused by Applicant or Applicant's employees, invitees, licensees, contractors, <br />assignees, contestants, exhibitors or performers, or others on the Premises at Applicant's <br />direction or invitation. The County's use of the Damage Deposit or any other sum described <br />herein shall in no way constitute a waiver of any other right the County may have at law or <br />equity. The Damage Deposit, to the extent unused, shall be returned to Applicant within <br />thirty (30) business days following the Event. <br />3. The Applicant shall provide to the County information as to the total ticket sales at 30, 15, 7 and <br />3 days prior to the Event. The County reserves the right to cap ticket sales depending on the <br />capacity of the Premises and the Commissioner's Chambers or because of law enforcement, <br />sanitation, traffic control or due to other public safety issues. <br />4. Applicant shall be financially responsible for all charges for all materials, personnel, services and <br />equipment that the county furnishes for the Event. Applicant shall also be financially responsible <br />for all charges for all materials, personnel, services and equipment that are provided by non -county <br />agencies associated with this Event (i.e., stagehands, sound/light companies, ushers). <br />This License Agreement is not a permit. As set forth in sections 205.04 (Permits) and 205.09 (Sale <br />and Consumption of Alcoholic Beverages at Designated Recreational Facilities), of the Indian <br />River County Code of Ordinances, the Applicant must obtain the necessary Commissioner's <br />Chambers use permit and alcohol permit, which collectively require the Applicant to timely obtain <br />approvals of plans, including but not limited to, adequate sanitation facilities and sewage disposal, <br />parking facilities, transportation of patrons, adequate medical facilities, adequate security and <br />Commission ' Ch mbers License Agreement <br />Initials <br />Page 3 of 12 <br />
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