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1999-020
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1999-020
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Last modified
7/6/2023 4:35:10 PM
Creation date
7/6/2023 4:34:49 PM
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
01/19/1999
Control Number
1999-020
Subject
Approval of FY 99 State & Local Assistance Agreement.
Department of Community Affairs/Division of Emergency Management
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• <br />I. Retention of Records. <br />1. All original records pertinent to this Agreement shall be retained by the Subgrantee for three <br />years following the date of termination of this Agreement or of submission of the final <br />close-out report, whichever is later. However, if any litigation, claim or audit is started before the <br />expiration of the three-year period and extends beyond the three-year period, the records will be <br />maintained until all litigation, claims or audit findings involving the records have been resolved. <br />2. All records, including supporting documentation of all program costs, shall be sufficient to <br />determine compliance with the requirements and objectives of the Scope of Work shown in paragraph <br />II.C. and all other applicable laws and regulations. <br />3. The Subgrantee, its employees or agents, including all subcontractors or consultants to be <br />paid from funds provided under this Agreement, shall allow access to its public records at reasonable <br />times to the Grantee, its employees, and agents. "Reasonable" shall be construed according to the <br />circumstances, but ordinarily shall mean during normal business hours of 8:00 a.m. to 5:00 p.m., local <br />time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the <br />Grantee. <br />J. Audit Requirements. The Subgrantee agrees to maintain financial procedures and support <br />documents, in accordance with generally accepted accounting principles, to account for the receipt and <br />expenditure of funds under this Agreement. <br />1. These records shall be available at all reasonable times for inspection, review, or audit <br />by state personnel and other personnel duly authorized by the Grantee. "Reasonable" shall be <br />construed according to circumstances, but ordinarily shall mean normal business hours of 8:00 a.m. to <br />5:00 p.m., local time, Monday through Friday. <br />2. The Subgrantee shall also provide the Grantee with the records, reports or financial statements <br />upon request for the purposes of auditing and monitoring the funds awarded under this Agreement. <br />3. The Subgrantee shall provide the Grantee with an annual financial audit report which meets <br />the requirements of Sections 11.45 and 216.349, Florida Statutes, and Chapter 10.550, Rules of the <br />Auditor General, and to the extent applicable, the Single Audit Act of 1984, 31 <br />U.S.C. ss. 7501-7507 as amended 1996, OMB Circular A-133 for the purposes of auditing and <br />monitoring the funds awarded under this Agreement. <br />4. The annual financial audit report shall include all management letters and the Subgrantee's <br />response to all findings, including corrective actions to be taken. <br />
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