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STATE OF FLORIDA DEPARTMENT OFMNSPORTATION. 750-010-22 TRAFFIC SI iUAi. 'MiALNTENANCE AND COMPENSATiON AGREBMTTRAFFIC OPERATIONS . .. 04/15 Page 3 of 5 9. The Maintaining Agency shall note in the maintenance log any changes irtl)mings and phasings, and keep a copy of the timings and phasings, and My ftprOval documentation in a file. A copy of the Idg shall be provided to the Department upon request. Maintaining Agencies may provide this information electronically. 10. The Maintaining Agency and the Department shall updaf8on an annual basis which Exhibit A 10 ached to ; incorporated in this Agreement. Exhibit.A<will contain all Traffic Signals and Devices on the State Highway system whirt8ri3 within the jurisdiction of the Maintaining Agency, those that are maintained by the Maintaining Agency, arid! those that are maintained brit notkielluded for compensaticm� 'No, -changes or modifications m ty%tiie<nrrade to Exhibit A dAv#4 Department's fiscal yearfoi' gtipmw on. Now Traffic Signals and Devices added by the Department during its fiscal year must be maintained and operate by the kaintairting Agency upon the Department's final acceptance as stated in paragraph 2. The Maintaining Agenoy and to Qepertiment shall update O. A preceding each Department's fiscal year, which will fiv*WstA,'new Department TrafRa Slgni�i s and Devices added during the Department's previous fiscal year and delete those removed. Exhibit A will need tip be 11riceipmted Into this Agreement by an amendment to this Agreement each time Exhibit A is updated. The Maintaining y iiif girt receiving compensatl4b iii` i?4,—Aignals and Devices in the Department's fiscal year after the Traffic Signals and Devices are installed and t1nal adeeptance is given by the Department; In the event that no change has been made to the previous year's Exhibit A, a certification from the Maintaining Agency shad be provided to the Department certifying that no change has been made to EWA* A In the Department's previous fiscal yew: The annual o+ ation will be a lump sum payment (minus any retainage or forfeiture) as set forth in Exhibit B. Future payments will'be based on the information provided in Exhlbit-A, in accordance with the provisions as set forth in Exhibit B, attached to and incorporated in this Agreement. Payment will be made in accordance with Section 2%492, Florida Statutes.. U. There shall be no reimbursement for travel expenses undert -his Agreements f. Bills for fees or other compensation for services or expenses shall be s in detail sufficient W10 proper pre -audit and post -audit thereof. 14. The Maintaining Agency should be aware of thefoilowing time frames. Inspection and approval of goods or services shall take no longer than twenty(20) working days. The Department has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or sertiCes are recelveld, inspected and approved. 15. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant t4 Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Maintaining Agency: Interest penalties of less than one (1) dollar will not be enforced unless the Maintaining Agency requests payment;; ii . +etumed to a Maintaining Agency because of Maintaining Agency preparation errors will result in a delay in the paymog. The invoice payment requirements do not staff unfit a properly completed invoice Is provided to the Department. 16. A Vendor Ombudsman has been established within the Darient of Financial Services. The duties of this individual include acting as an advocalle for contractors or vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at {OW493-5516 or by calling the Division of Consumer Services at 1- 877-693-5236. 17. Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this. Agreement and for three (3) years after final payment is made. Copies of these doguments and records shelf be fumisWV the Department upon request. Records of costs incurred include the Maintaining Agency's general accounting records and the project records, togetherwith supporting documents and records, of the contractor and all subcontractors performing work on the project, and all oder rectairds:.of ;the Cont ctor and Abcontractors considered necess arybythe Qepartmentthra proper audtt;Of;t.:. 18, In event this contract is for services in excess of $25,000.00 and a term for a period of more than one (,)War, the provisions of Section 339.135(13Xa), F S., are hereby incorporated: "The Department, diking any fiscal year. shall not'* ,#Trc y, int'tur any liability, or enter into any contract which,. by its terms, kwolves the expenditure of nwmWWexcess of the amounts budgeted as available for expenditure during such fiscal year. Ar3y contrat;t, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the Comptroller of the Department that such funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; :and this paragraph shall be incorporated verbatim in all contracts of the Departmerit:whigharefior an amol inexcess of $25,400,00 and Which,hafye a term for a period of more than 1 y1' - 117