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2023-194
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2023-194
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Last modified
10/9/2023 1:45:23 PM
Creation date
10/9/2023 1:30:15 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
09/12/2023
Control Number
2023-194
Agenda Item Number
8.K.
Entity Name
Bore Tech Utilities & Maintenance, Inc.
Subject
Agreement for Annual Fiber Optic Engineering, Design Material, Supplies, and Installation
Area
Various throughout Indian River County
Bid Number
2023056
Document Relationships
2023-193
(Agenda)
Path:
\Official Documents\2020's\2023
2023-195
(Cover Page)
Path:
\Official Documents\2020's\2023
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be performed; a statement of fees; a schedule of deliverables; proposed schedule for compensation and whether <br />compensation is lump sum maximum amount not to exceed task based, or any combination of the foregoing; a <br />budget establishing the amount of compensation to be paid with sufficient detail so as to identify all of the various <br />elements of costs; and any other additional instructions or provisions relating to the specific Services authorized <br />pursuant to each Purchase Order that does not conflict with the terms of this Agreement. <br />4.04 Services related to any individual Work Authorization which would increase, decrease or which are <br />otherwise outside the scope of Services or level of effort contemplated by a Work Authorization shall be Services for <br />which the Contractor must obtain the prior written approval of the Owner as provided by this Agreement. All terms <br />for the performance of such Services must be agreed upon in a written amendment to the Work Authorization, <br />executed by both the Contractor and the Owner. <br />4.05 A Work Authorization shall not give rise to any contractual rights until it meets the foregoing requirements. <br />Each specific Work Authorization, as approved by the Owner, shall be an addendum to this Agreement. Nothing <br />contained in any Work Authorization shall conflict with the terms of this Agreement, and the terms of this Agreement <br />shall be deemed to be incorporated in each individual Work Authorization as if fully set forth therein. <br />ARTICLE 5 - PAYMENT PROCEDURES <br />5.01 Invoices <br />Contractor shall submit original invoices electronically, with all necessary backup, to the Information Services & <br />Telecommunications (IS&T) Division. The IS&T Division will utilize the duplicate invoice copy to validate the billing <br />invoice and effect the correct payment amount through the Finance Department. <br />All billing invoices submitted to the County shall contain the following documentation and information: <br />a. Location (County work center and complete address) where work was performed <br />b. Owner -issued Purchase Order (PO) number <br />c. Name of the IS&T Division representative generating the service request <br />d. Contractor's trouble ticket number or T&M work sheet identification number <br />e. Description of T&M work activity actually performed or a description of trouble clearance. A List of <br />all material used to complete the work request or trouble AND a copy of receipt(s) from Contractor's <br />supply source depicting actual cost of material provided to complete the work request. <br />f. Job start date, end date and time <br />g. Test results completed after installation as specified in Specifications, Section 7.2.5 <br />h. The IS&T Division is required to validate the accuracy of all billing invoices before payment <br />authorization can be made; therefore, billing invoices received which do not contain the required <br />information will result in a delay in payment. Invoices which cannot be validated by the Owner shall <br />not be paid. <br />5.02 Method of Payment <br />Owner shall make only one payment for the entire amount of each work order, when the work has been completed. <br />Upon a determination of satisfactory completion, the Owner's Project Manager will authorize payment to be made. <br />All payments for services shall be made to the Contractor by the Owner in accordance with the Local Government <br />Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.). <br />5.03 Acceptance of Final Payment as Release <br />
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