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2023-233
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2023-233
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Last modified
11/9/2023 2:25:31 PM
Creation date
11/9/2023 2:22:46 PM
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
10/31/2023
Control Number
2023-233
Agenda Item Number
8.C.
Entity Name
Emergency Management District
Subject
FY2023 Emergency Management Performance Grant Federally Funded Subaward and Grant Agreement G0440
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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />Requests for reimbursement for payment of the registration fee or for a conference or convention must <br />include: <br />• A statement explaining how the expense directly relates to the Recipient's successful <br />performance of a task outlined in this Agreement; <br />• A copy of those pages of the agenda that itemizes the registration fee; <br />• A copy of local travel policy; and, <br />• A copy of the travel voucher or a statement that no travel costs were incurred, if applicable. <br />When a meal is included in a registration fee, the meal allowance must be deducted from the <br />reimbursement claim, even if the traveler decides for personal reasons not to eat the meal. See section <br />112.061(6)(c), Florida Statutes ("No one, whether traveling out of or in state, shall be reimbursed for any <br />meal or lodging included in a convention or conference registration fee paid by the state"). A continental <br />breakfast is considered a meal and must be deducted if included in a registration fee for a convention or <br />conference. However, in the case where a meal is provided by a hotel or airline, the traveler shall be <br />allowed to claim the meal allowance provided by law. <br />Class A, Class B, and Class C Travel: <br />• Class A travel is continuous travel of 24 hours or more away from official headquarters. The travel <br />day for Class A is based on a calendar day (midnight to midnight). <br />• Class B travel is continuous travel of less than 24 hours which involves overnight absence away <br />from official headquarters. The travel day for Class B travel begins at the same time as the travel <br />period. <br />• Class C travel is short or day trips in which the traveler is not away from his/her official <br />headquarters overnight. Class C allowances are currently not authorized for reimbursement. <br />Meal Allowance and Per Diem: <br />Section 112.061(6)(b), Florida Statutes, establishes the meal allowance for each meal <br />during a travel period as follows: <br />$6 for breakfast (when travel begins before 6 a.m. and extends beyond 8 a.m.); <br />$11 for lunch (when travel begins before 12 noon and extends beyond 2 p.m.); <br />$19 for dinner (When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel <br />occurs during nighttime hours due to special assignment.). <br />Section 112.061(a), Florida Statutes, establishes the per diem amounts. <br />All travelers are allowed: The authorized per diem for each day of travel; or, <br />If actual expenses exceed the allowable per diem, the amount allowed for meals as provided in <br />s. 112.061(6) (b), F.S., plus actual expenses for lodging at a single occupancy rate. <br />Per diem shall be calculated using four six -hour periods (quarters) beginning at midnight for Class A or <br />when travel begins for Class B travel. Travelers may only switch from actual to per diem while on Class A <br />travel on a midnight to midnight basis. A traveler on Class A or B travel who elects to be reimbursed on a <br />per diem basis is allowed $20.00 for each quarter from the time of departure until the time of return. <br />Reimbursement for Meal Allowances That Exceed the State Rates <br />The Division shall not reimburse for any meal allowance that exceeds $6 for breakfast, $11 for lunch, or <br />$19 for dinner unless: <br />• For counties — the requirements of section 112.061(14), Florida Statutes, are satisfied; <br />• The costs do not exceed charges normally allowed by the Recipient in its regular operations as <br />the result of the Recipient's written travel policy (in other words, the reimbursement rates apply <br />44 <br />
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