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2023-233
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2023-233
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Last modified
11/9/2023 2:25:31 PM
Creation date
11/9/2023 2:22:46 PM
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
10/31/2023
Control Number
2023-233
Agenda Item Number
8.C.
Entity Name
Emergency Management District
Subject
FY2023 Emergency Management Performance Grant Federally Funded Subaward and Grant Agreement G0440
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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />7'VAN L. BUTLER, CLERK <br />uniformly to all travel by the Recipient); and, <br />• The costs do not exceed the reimbursement rates established by the United States General <br />Services Administration ("GSA") for that locale (see his://www.gsa.gov/portal/content/104877). <br />Hotel Accommodations <br />• A traveler may not claim per diem or lodging reimbursement for overnight travel within 50 miles <br />(one-way) of his or her headquarters or residence unless the circumstances necessitating the <br />overnight stay are fully explained by the traveler and approved by the Division. <br />• Absent prior approval from the Division, the cost of any hotel accommodation shall not exceed $225 per <br />night. <br />Training Costs Supporting Documentation <br />• Copies of contracts or agreements with consultants providing services; <br />• Copies of invoices, receipts and cancelled checks, credit card statements and bank statements <br />for proof of payment. <br />• Copies of the agenda, certificates and/or sign in sheets (if using prepopulated sign in sheets they <br />must be certified by the Emergency Management Director or Lead Instructor verifying <br />attendance). <br />For travel and conferences related to EMPG activities: <br />Copies of all receipts must be submitted (i.e., airfare, proof of mileage, toll receipts, hotel receipts, <br />car rental receipts, etc.) Receipts must be itemized and match the dates of travel/conference; <br />Copies of Conferences must be providing an agenda. Proof of payment is also required for all <br />travel and conferences. If the Sub -Recipient seeks reimbursement for travel costs that exceed <br />the amounts stated in section 112.061(6)(b), Florida Statutes ($6 for breakfast, $11 for lunch, and <br />$19 for dinner), then the Sub -Recipient must provide documentation that: The costs are <br />reasonable and do not exceed charges normally allowed by the Sub -Recipient in its regular <br />operations as a result of the Sub -Recipient 's written travel policy; and participation of the <br />individual in the travel is necessary to the Federal award. <br />Certain trainings may trigger Environmental Planning and Historic Preservation (EHP) requirements. <br />Please reference the EHP sections in the NOFO and this Agreement for more information. <br />E. Allowable Exercise Related Costs <br />Exercises conducted with grant funds should test and evaluate performance towards meeting capability <br />targets established in a jurisdiction's THIRA for the core capabilities needed to address its greatest risks. <br />Exercise priorities should align to a current Integrated Preparedness Program (IPP) developed through an <br />annual Integrated Preparedness Program Workshop (IPPW). <br />Allowable Exercise -Related Costs <br />• Design, Develop, Conduct and Evaluate an Exercise. This includes costs related to planning, <br />meeting space and other meeting costs, facilitation costs, materials and supplies, travel, and <br />documentation. Sub -Recipients are encouraged to use free public space/locations/facilities, <br />whenever available, prior to the rental of space/locations/facilities. Exercises should provide the <br />opportunity to demonstrate and validate skills learned, as well as to identify any gaps in these <br />skills. Gaps identified during an exercise including those for children and individuals with <br />disabilities or access and functional needs, should be identified in the AAR/IP and addressed in <br />the exercise cycle. <br />• Hiring of Full or Part -Time Staff or Contractors/Consultants. Full or part—time staff may be <br />hired to support direct exercise activities. Payment of salaries and fringe benefits must be in <br />accordance with the policies of the state or unit(s) of local government and have the approval of <br />the state or FEMA, whichever is applicable. The services of contractors/consultants may also be <br />procured to support the design, development, conduct and evaluation of exercises. <br />• Overtime and Backfill. The entire amount of overtime costs, including payments related to <br />backfilling personnel, which are the direct result of time spent on the design, development and <br />45 <br />
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