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A TRUE COPY
<br />CERTIFICATION ON LAST PAGE
<br />RYAN L. BUTLER, CLERK
<br />i. Any payment that should not have been made or that was made in an incorrect amount
<br />(including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable
<br />requirements; and,
<br />ii. Any payment to an ineligible party, any payment for an ineligible good or service, any
<br />duplicate payment, any payment for a good or service not received (except for such payments where authorized by law),
<br />any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of
<br />documentation prevents a reviewer from discerning whether a payment was proper.
<br />k. Any advance payment under this Agreement is subject to section 216.181(16), Florida Statutes. All
<br />advances are required to be held in an interest-bearing account and may not exceed fifty percent of the grant award. If
<br />an advance payment is requested, an estimated expense table and justification statement shall be included with this
<br />Agreement as indicated in Attachment E, Justification of Advance Payment. Attachment E shall specify the amount of
<br />advance disbursement requested and provide an explanation of the necessity for and proposed use of the funds.
<br />(10) RECORDS
<br />a. As required by 2 C.F.R. § 200.337, the federal awarding agency, Inspectors General, the Comptroller
<br />General of the United States, and the Division, or any of their authorized representatives, shall enjoy the right of access to
<br />any documents, papers, or other records of the Sub -Recipient which are pertinent to the Federal award, in order to make
<br />audits, examinations, excerpts, and transcripts. The right of access also includes timely and reasonable access to the
<br />Sub -Recipient's personnel for the purpose of interview and discussion related to such documents. Finally, the right of
<br />access is not limited to the required retention period but lasts as long as the records are retained.
<br />b. As required by sections 20.055(6)(c) and 215.97(5)(b), Florida Statutes, the Division, the Chief
<br />Inspector General of the State of Florida, the Florida Auditor General, or any of their authorized representatives, shall
<br />enjoy the right of access to any documents, financial statements, papers, or other records of the Sub -Recipient which are
<br />pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts. The right of access also
<br />includes timely and reasonable access to the Sub -Recipient's personnel for the purpose of interview and discussion
<br />related to such documents.
<br />c. As required by 2 C.F.R. § 200.334, the Sub -Recipient shall retain sufficient records to show its
<br />compliance with the terms of this Agreement, as well as the compliance of all subcontractors or consultants paid from
<br />funds under this Agreement for a period of three (3) years from the date of submission of the final expenditure report. The
<br />following are the only exceptions to the three (3) year requirement: Financial records, supporting documents, statistical
<br />records, and all other non-federal entity records pertinent to a federal award shall be retained for a period of three (3)
<br />years from the date of submission of the final expenditure report or, for federal awards that are renewed quarterly or
<br />annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the
<br />federal awarding agency or pass-through entity in the case of a Sub -Recipient. federal awarding agencies and pass-
<br />through entities shall not impose any other record retention requirements upon non-federal entities.
<br />i. If any litigation, claim, or audit is started before the expiration of the three (3) year period, the records shall be
<br />retained until all litigation, claims, or audit findings involving the records have been resolved and final action
<br />taken.
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