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ATTACHMENT <br />REIMBURSEMENT CHECKLIST <br />PLANNING <br />A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />1. Does the amount billed by consultant add up correctly? <br />2. Has all appropriate documentation to denote hours worked been properly signed? <br />EJ 3. Have copies of all planning materials and work product (e.g. meeting documents, copies of plans) <br />been included? (Note - If a meeting was held by Sub -Recipient or contractor/consultant of Sub - <br />Recipient, an agenda and signup sheet with meeting date <br />4. Has proof of payment been included? <br />Canceled check, or bank statement or transaction history (Showing the transaction was <br />processed by the bank) <br />Electronic Funds Transfer (EFT) Confirmation <br />Credit Card Statement or payment to credit card company for that statement <br />5. Has Attachment G (found within Agreement with FDEM) been completed for this <br />contractor/consultant and included in the reimbursement package? <br />El 6. Has proof of purchase methodology been included? <br />Sole Source (approved by FDEM for purchases) <br />State Contract (page showing contract #, price list) <br />Competitive bid results (e.g. Quotewire, bid tabulation page) <br />Consultants/Contractors (Note: this applies to contractors also billed under Organization) <br />TRAINING <br />F] 1. Is the course DHS approved? <br />2. Is there a course or catalog number? <br />3. If not, has FDEM approved the non -DHS training? <br />0 4. Have Sign -In Sheets, or signed rosters, preprinted, been provided? <br />5. If billing for overtime and/or backfill, has documentation been provided that lists attendee names, <br />department, # of hours spent at training, hourly rate and total amount paid to each attendee? <br />Have documentation from entity's financial system been provided as proof attendees were <br />paid? <br />For backfill, has a clear delineation/cross reference been provided showing who was <br />backfilling who? <br />6. Have the names on the sign -in sheets been cross-referenced with the names of the individuals for <br />whom training reimbursement costs are being sought? <br />7. Have any expenditures occurred in support of the training such as printing costs, costs related to <br />administering the training, planning, scheduling, facilities, materials and supplies, reproduction of <br />materials, and equipment? If so, receipts and proof of payment shall be submitted. <br />Canceled check, or bank statement or transaction history (Showing the transaction was <br />processed by the bank) <br />Electronic Funds Transfer (EFT) Confirmation <br />Credit Card Statement or payment to credit card company for that statement <br />8. Has proof of purchase methodology been included?. <br />Sole Source (approved by FDEM for purchases) <br />70 <br />