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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />State Contract (page showing contract #, price list) <br />Competitive bid results (e.g. Quotewire, bid tabulation page) <br />EXERCISE <br />1. Has documentation been provided on the purpose/objectives of the exercise? <br />Situation Manual or Exercise Plan <br />After -action report <br />Sign -in sheets or preprinted roster <br />❑ 2. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names. <br />department, # of hours spent at exercise, hourly rate and total paid to each attendee? <br />Have documentation from entity's financial system been provided to prove attendees were <br />paid? <br />For backfill, has a clear delineation/cross reference been provided showing who was <br />backfilling who? <br />3. Have the names on the sign -in sheets been cross-referenced with the names of the individuals for <br />whom exercise reimbursement costs are being sought? <br />4. Have any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in support of the <br />exercise? If so, receipts and proof of payment shall be included. <br />Canceled check or Bank statement or transaction history (Showing the transaction was <br />processed by the bank) <br />Electronic Funds Transfer (EFT) Confirmation <br />Credit Card Statement or payment to credit card company for that statement <br />5. Have any expenditures occurred on rental of space/locations for exercises planning and conduct, <br />exercise signs, badges, etc.? If so, receipts and proof of payment shall be included. <br />Canceled check or bank statement or transaction history (Showing the transaction was <br />processed by the bank) <br />Electronic Funds Transfer (EFT) Confirmation <br />Credit Card Statement or payment to credit card company for that statement <br />❑ 7. Has proof of purchase methodology been included? <br />Sole Source (approved by FDEM for purchases) <br />State Contract (page showing contract #, price list) <br />Competitive bid results (e.g. Quotewire, bid tabulation page) <br />EQUIPMENT <br />1. Has the zero dollar invoice and signed from the consultant/contractor been include? <br />2. Has an AEL # been identified for each purchase? <br />3. If service/warranty expenses are listed, are they only for the performance period of the grant? <br />4. Has proof of payment been included? <br />Canceled check, bank statement or transaction history (Showing the transaction was <br />processed by the bank) <br />Electronic Funds Transfer (EFT) Confirmation <br />Credit Card Statement or payment to credit card company for that statement <br />0 5. If EHP form needed, has a copy of the approval DHS been included? <br />6. Has proof of purchase methodology been included? <br />Sole Source (approved by FDEM for purchases) <br />State Contract (page showing contract #, price list) <br />71 <br />