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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />Competitive bid results (e.g. Quotewire, bid tabulation page) <br />TRA VEL/CONFERENCES <br />1. Have all receipts been turned in, itemized and do the dates on the receipts match travel dates? <br />Airplane receipts <br />Proof of mileage (Google or Yahoo map printout or mileage log) <br />Toll and/or Parking receipts <br />Hotel receipts (is there a zero balance?) <br />Car rental receipts <br />Registration fee receipts <br />Note: Make sure that meals paid for by conference are not included in per diem amount <br />2. If travel is a conference has the conference agenda been included? <br />3. Has proof of payment to traveler been included? <br />Canceled check or bank statement or transaction history (Showing the transaction was <br />processed by the bank <br />Electronic Funds Transfer (EFT) Confirmation <br />Credit Card Statement & payment to credit card company for that statement <br />Copy of paycheck if reimbursed through payroll <br />SALARY POSITIONS <br />1. Has a signed timesheet by employee and supervisor been included? Timesheet shall certify the <br />hours and information presented as true and correct. <br />Has proof for time worked by the employee been included? Is time period summary included? <br />Statement of Earnings <br />Copy of Payroll Check <br />Payroll Register <br />For fusion center analysts, have the certification documents been provided to the Division <br />to demonstrate compliance with training and experience standards? <br />For fusion center analysts, has documentation of PPR submission via the annual Fusion <br />Center Assessment been provided to the Division to demonstrate compliance with <br />performance measurement requirements? <br />ORGANIZATION <br />1. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, <br />department, # of hours spent at exercise, hourly rate and total paid to each attendee? <br />Have documentation from entity's financial system been provided to prove attendees were <br />paid? <br />For backfill, has a clear delineation/cross reference been provided showing who was <br />backfilling who? <br />For Contract Security has time & effort documentation been submitted? Is a time period <br />summary included? (Signed & certified timesheets reflecting the name and number of hours <br />spent) "`A signed contract between subrecipient and vendor shall be provided that <br />outlines the agreement — number of officers, hourly rate, frequency, price, etc...) <br />Please note: FDEM reserves the right to update this checklist throughout the life of the grant to ensure <br />compliance with applicable federal and state rules and regulations. <br />72 <br />