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Consent Item <br />Indian River County, Florida <br />Department of Utility Services <br />Board Memorandum <br />Date: September 29, 2023 <br />To: Indian River County Board of County Commissioners <br />Through: John A. Titkanich, Jr., County Administrator <br />Sean C. Lieske, Director of Utility Services <br />From: Howard G. Richards, PE, Manager, Capital Projects <br />Prepared by: Robert J. Tobar, EI, Utility Design Engineer <br />Subject: Amendment to Meeks Plumbing, Inc. Contract, RFP 2023007 <br />Background: <br />The Indian River County Department of Utility Services (IRCDUS) is undertaking a multi -phase Septic to <br />Sewer (S2S) Program to convert residential and commercial properties on septic systems to the IRCDUS <br />sewer network. On December 20, 2022, the Board of County Commissioners (BCC) awarded Request for <br />Proposal (RFP) 2023007, North County Water and Sewer System Phase 2 Customer Side Connections, to <br />Meeks Plumbing, Inc. (Meeks). On January 31, 2023, the BCC approved RFP 2023007, which authorized <br />Meeks to perform sewer customer connections in the following S2S projects: North County Phase 2 West <br />Wabasso Phase 3A and West Wabasso Phase 3B. <br />North County Water and Sewer System Phase 2 consists of approximately 200 total parcels, involving <br />properties on Roseland Road between 128th Court and 135" Lane, portions of Ercildoune Heights, and <br />Ruffner Lane. West Wabasso Phase 3B consists of approximately 34 parcels along 59th Avenue and 58th <br />Court, directly south of County Road 510 (85th Street). West Wabasso Phase 3A consists of approximately <br />29 parcels on 61St Drive, directly north of County Road 510. <br />Meeks has completed North County Water and Sewer System Phase 2 and will soon transition to West <br />Wabasso Phase 3B. <br />Discussion: <br />Upon completion of the North County Water and Sewer System Phase 2 project, IRCDUS staff evaluated <br />the implementation performance to identify opportunities for the subsequent West Wabasso Phase 3B <br />project. Based on the evaluation, staff conducted a review and negotiation with Meeks regarding unit <br />prices for two (2) items: sod replacement, and electrician fee associated with grinder pump installation. <br />Both items were originally included in the not -to -exceed 25% variance cost (contingency) listed in the <br />Meeks -Indian River County contract, and were found to be repetitive, thus making them more suitable <br />as unit prices (rather than included as contingency). <br />Page 1 of 2 <br />30 <br />