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A TRUE COPY
<br />CERTIFICATION ON LAST PAGE
<br />RYAN L. BUTLER, CLERK
<br />The documentation must indicate the amounts and recipients of the remuneration. Such information must be
<br />posted on the State's the contract tracking system and maintained pursuant to section 215.985, F.S., and must be
<br />posted on the Contractor's website, if Contractor maintains a website.
<br />h. Interim Payments. Interim payments may be made by Department, at its discretion, if the completion of
<br />deliverables to date have first been accepted in writing by Department's Grant Manager.
<br />i. Final Payment Request. A final payment request should be submitted to Department no later than sixty (60) days
<br />following the expiration date of the Agreement to ensure the availability of funds for payment. However, all
<br />work performed pursuant to the Grant Work Plan must be performed on or before the expiration date of the
<br />Agreement.
<br />j. Annual Appropriation Contingency. The State's performance and obligation to pay under this Agreement is
<br />contingent upon an annual appropriation by the Legislature. This Agreement is not a commitment of future
<br />appropriations. Authorization for continuation and completion of work and any associated payments may be
<br />rescinded, with proper notice, at the discretion of Department if the Legislature reduces or eliminates
<br />appropriations.
<br />k. Interest Rates. All interest rates charged under the Agreement shall be calculated on the prevailing rate used by
<br />the State Board of Administration. To obtain the applicable interest rate, please refer to:
<br />hgps://www.mvfloridacfo. com/division/aa/local-governments/judgement-interest-rates
<br />1. Refund of Payments to the Department. Any balance of unobligated funds that have been advanced or paid must
<br />be refunded to Department. Any funds paid in excess of the amount to which Grantee or subgrantee is entitled
<br />under the terms of the Agreement must be refunded to Department. If this Agreement is funded with federal funds
<br />and the Department is required to refund the federal government the Grantee shall refund the Department its
<br />share of those funds.
<br />9. Documentation Required for Cost Reimbursement Grant Agreements and Match.
<br />If Cost Reimbursement or Match is authorized in Attachment 2, Special Terms and Conditions, the following
<br />conditions apply. Supporting documentation must be provided to substantiate cost reimbursement or match
<br />requirements for the following budget categories:
<br />a. Salary/Wages. Grantee shall list personnel involved, position classification, direct salary rates, and hours spent
<br />on the Project in accordance with Attachment 3, Grant Work Plan in their documentation for reimbursement or
<br />match requirements.
<br />b. Overhead/Indirect/General and Administrative Costs If Grantee is being reimbursed for or claiming match for
<br />multipliers, all multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates)
<br />shall be supported by audit. If Department determines that multipliers charged by Grantee exceeded the rates
<br />supported by audit, Grantee shall be required to reimburse such funds to Department within thirty (30) days of
<br />written notification. Interest shall be charged on the excessive rate.
<br />c. Contractual Costs (Subcontractors). Match or reimbursement requests for payments to subcontractors must be
<br />substantiated by copies of invoices with backup documentation identical to that required from Grantee.
<br />Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved, salary rate
<br />per hour, and hours spent on the Project. All eligible multipliers used (i.e., fringe benefits, overhead, indirect,
<br />and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers
<br />charged by any subcontractor exceeded the rates supported by audit, Grantee shall be required to reimburse such
<br />funds to Department within thirty (30) days of written notification. Interest shall be charged on the excessive
<br />rate. Nonconsumable and/or nonexpendable personal property or equipment costing $5,000 or more purchased
<br />for the Project under a subcontract is subject to the requirements set forth in chapters 273 and/or 274, F.S., and
<br />Chapter 69I-72, Florida Administrative Code (F.A.C.) and/or Chapter 691-73, F.A.C., as applicable. The Grantee
<br />shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase
<br />of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its
<br />subcontracts issued under this Agreement, if any, impose this requirement, in writing, on its subcontractors.
<br />i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may
<br />award, on a competitive basis, fixed-price subcontracts to consultants/contractors in performing the
<br />work described in Attachment 3, Grant Work Plan. Invoices submitted to Department for fixed-
<br />price subcontracted activities shall be supported with a copy of the subcontractor's invoice and a
<br />copy of the tabulation form for the competitive procurement process (e.g., Invitation to Bid, Request
<br />for Proposals, or other similar competitive procurement document) resulting in the fixed-price
<br />subcontract. The Grantee may request approval from Department to award a fixed-price subcontract
<br />resulting from procurement methods other than those identified above. In this instance, Grantee shall
<br />request the advance written approval from Department's Grant Manager of the fixed price
<br />Attachment 1-A
<br />4of13
<br />Rev. 9/15/2023
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