|
A TRUE COPY
<br />CERTIFICATION ON LAST PAGE
<br />'?YAN L. SUTLER, CLERK
<br />negotiated by Grantee. The letter of request shall be supported by a detailed budget and Scope of
<br />Services to be performed by the subcontractor. Upon receipt of Department Grant Manager's
<br />approval of the fixed-price amount, Grantee may proceed in finalizing the fixed-price subcontract.
<br />ii. If the procurement is subject to the Consultant's Competitive Negotiation Act under section
<br />287.055, F.S. or the Brooks Act, Grantee must provide documentation clearly evidencing it has
<br />complied with the statutory or federal requirements.
<br />d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with section 112.061,
<br />F.S.
<br />e. Direct Purchase Equipment. For the purposes of this Agreement, Equipment is defined as capital outlay costing
<br />$5,000 or more. Match or reimbursement for Grantee's direct purchase of equipment is subject to specific
<br />approval of Department, and does not include any equipment purchased under the delivery of services to be
<br />completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly
<br />completed Exhibit B, Property Reporting Form.
<br />f. Rental/Lease of Equipment. Match or reimbursement requests for rental/lease of equipment must include copies
<br />of invoices or receipts to document charges.
<br />g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non -excluded
<br />phone expenses, reproduction, or mailing, are reimbursable or available for match or reimbursement under the
<br />terms of this Agreement, the documentation supporting these expenses must be itemized and include copies of
<br />receipts or invoices. Additionally, independent of Grantee's contract obligations to its subcontractor, Department
<br />shall not reimburse any of the following types of charges: cell phone usage; attorney's fees or court costs; civil
<br />or administrative penalties; or handling fees, such as set percent overages associated with purchasing supplies or
<br />equipment.
<br />h. Land Acquisition. Reimbursement for the costs associated with acquiring interest and/or rights to real property
<br />(including access rights through ingress/egress easements, leases, license agreements, or other site access
<br />agreements; and/or obtaining record title ownership of real property through purchase) must be supported by the
<br />following, as applicable: Copies of Property Appraisals, Environmental Site Assessments, Surveys and Legal
<br />Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing
<br />Statements/Documents, Deeds, Leases, Easements, License Agreements, or other legal instrument documenting
<br />acquired property interest and/or rights. If land acquisition costs are used to meet match requirements, Grantee
<br />agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds.
<br />10. Status Reports.
<br />The Grantee shall submit status reports quarterly, unless otherwise specified in the Attachments, on Exhibit A,
<br />Progress Report Form, to Department's Grant Manager describing the work performed during the reporting period,
<br />problems encountered, problem resolutions, scheduled updates, and proposed work for the next reporting period.
<br />Quarterly status reports are due no later than twenty (20) days following the completion of the quarterly reporting
<br />period. For the purposes of this reporting requirement, the quarterly reporting periods end on March 31, June 30,
<br />September 30 and December 31. The Department will review the required reports submitted by Grantee within thirty
<br />(30) days.
<br />11. Retainage.
<br />The following provisions apply if Department withholds retainage under this Agreement:
<br />a. The Department reserves the right to establish the amount and application of retainage on the work performed
<br />under this Agreement up to the maximum percentage described in Attachment 2, Special Terms and Conditions.
<br />Retainage may be withheld from each payment to Grantee pending satisfactory completion of work and approval
<br />of all deliverables.
<br />b. If Grantee fails to perform the requested work or fails to perform the work in a satisfactory manner, Grantee shall
<br />forfeit its right to payment of the retainage associated with the work. Failure to perform includes, but is not
<br />limited to, failure to submit the required deliverables or failure to provide adequate documentation that the work
<br />was actually performed. The Department shall provide written notification to Grantee of the failure to perform
<br />that shall result in retainage forfeiture. If the Grantee does not correct the failure to perform within the timeframe
<br />stated in Department's notice, the retainage will be forfeited to Department.
<br />c. No retainage shall be released or paid for incomplete work while this Agreement is suspended.
<br />d. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work, provided
<br />Grantee has completed the work and submits an invoice for retainage held in accordance with the invoicing
<br />procedures under this Agreement.
<br />12. Insurance.
<br />Attachment 1-A
<br />5of13
<br />Rev. 9/15/2023
<br />
|