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TO: Names E. Chandler County Administrator DIV ON HEAD CONCURRENCE i' Robert M. eatin Community Develo ent /rJector FROM: Sasan Rohani, AICP S'/(• Chief, Long -Range Planning DATE: July 29, 1996 RE: REQUEST TO APPROVE COMMUNITY TRANSPORTATION COORDINATOR (CTC) ANNUAL EVALUATION REPORT FOR 1995-96 It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of August 13, 1996. DESCRIPTION AND CONDITIONS One requirement of the county's coordinated transportation disadvantaged development plan is that "the Transportation Disadvantaged Local Coordinating Board (TDLCB) shall evaluate the performance of the Community Transportation Coordinator and provide a recommendation to the DOPA for continuation or replacement of the Community Transportation Coordinator". To facilitate this evaluation process, the TDLCB developed a set of criteria for the coordinator evaluation. On September 11, 1992, the Board of County Commissioners, acting as the county's Designated Official Planning Agency (DOPA), approved the CTC's evaluation procedures and standards. To conduct the CTC evaluation, the Transportation Disadvantaged Local Coordinating Board (TDLCB) established a subcommittee, whose purpose was to meet with the coordinator and evaluate the coordinator's performance. Using the criteria established by the TDLCB, as well as evaluation criteria established by the State Commission for the Transportation Disadvantaged (CTD), the subcommittee assessed the performance of the Community Transportation Coordinator and prepared a report addressing the coordinator's performance in relation to each of the evaluation criteria. A copy of that report is attached. Based upon its assessment, the evaluation sub -committee recommended that the Indian River County Council on Aging be retained as the county's CTC. At its regular meeting on July 18, 1996, the TDLCB approved the CTC annual evaluation report submitted by the evaluation subcommittee. The TDLCB also -directed staff to forward the evaluation report to the Board of County Commissioners/DOPA for review and approval. Alternatives and Analysis The Indian River County Council on Aging has been the County's Community Transportation Coordinator (CTC) since October.1990. In each of the past five years, the Transportation Disadvantaged Local Coordinating Board (TDLCB) recommended that the BCC/DOPA retain the Council on Aging as the county's CTC. Subsequently, the BCC/DOPA approved the TDLCB's recommendation and retained the Indian River County Council on Aging as the coordinator. This year, evaluation of the CTC was performed by an evaluation subcommittee of the Local Coordinating Board. This evaluation was, conducted according to the CTC evaluation procedures and criteria approved by the TDLCB and the BCC/DOPA and the CTD's evaluation criteria. Based upon the evaluation committee's report, the Transportation Disadvantaged Local Coordinating Board voted to retain the Council on Aging as the county's CTC. The Board of County Commissioners, acting as the Transportation Disadvantaged Designated Official Planning Agency (DOPA), has several alternatives. The first alternative is to approve the CTC annual evaluation report and retain the Council on Aging as the County's CTC. A second alternative would be to reject the CTC annual evaluation report and direct the TDLCB to re-evaluate the coordinator. A third alternative would be to make changes to the evaluation report and vote either to retain or terminate the Council on Aging as the county's CTC. �oDx AUGUST 13, 1996 9 ''r