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A TRUE COPY
<br /> CERTIFICATION ON LAST PAGE
<br /> RYAN L. BUTLER, CLERK
<br /> the term of this Agreement and for five(5)years following the completion date or termination of the Agreement. In
<br /> the event that any work is subcontracted,Grantee shall similarly require each subcontractor to maintain and allow
<br /> access to such records for audit purposes. Upon request of Department's Inspector General,or other authorized
<br /> State official,Grantee shall provide any type of information the Inspector General deems relevant to Grantee's
<br /> integrity or responsibility. Such information may include,but shall not be limited to,Grantee's business or financial
<br /> records,documents,or files of any type or form that refer to or relate to Agreement.The Grantee shall retain such
<br /> records for the longer of:(1)three years after the expiration of the Agreement;or(2)the period required by the
<br /> General Records Schedules maintained by the Florida Department of State(available at:
<br /> http://dos.myflorida.com/librarv-archives/records-management/general-records-schedules/).
<br /> 29. Audits.
<br /> a. Inspector General. The Grantee understands its duty,pursuant to section 20.055(5),F.S.,to cooperate with the
<br /> inspector general in any investigation, audit, inspection, review, or hearing. The Grantee will comply with this
<br /> duty and ensure that its sub-grantees and/or subcontractors issued under this Agreement, if any, impose this
<br /> requirement,in writing,on its sub-grantees and/or subcontractors,respectively.
<br /> b. Physical Access and Inspection. Department personnel shall be given access to and may observe and inspect
<br /> work being performed under this Agreement,with reasonable notice and during normal business hours,including
<br /> by any of the following methods:
<br /> i. Grantee shall provide access to any location or facility on which Grantee is performing work, or
<br /> storing or staging equipment,materials or documents;
<br /> ii. Grantee shall permit inspection of any facility, equipment, practices, or operations required in
<br /> performance of any work pursuant to this Agreement;and,
<br /> iii. Grantee shall allow and facilitate sampling and monitoring of any substances, soils, materials or
<br /> parameters at any location reasonable or necessary to assure compliance with any work or legal
<br /> requirements pursuant to this Agreement.
<br /> c. Special Audit Requirements. The Grantee shall comply with the applicable provisions contained in Attachment
<br /> 5,Special Audit Requirements. Each amendment that authorizes a funding increase or decrease shall include an
<br /> updated copy of Exhibit 1,to Attachment 5. If Department fails to provide an updated copy of Exhibit 1 to include
<br /> in each amendment that authorizes a funding increase or decrease, Grantee shall request one from the
<br /> Department's Grants Manager. The Grantee shall consider the type of financial assistance(federal and/or state)
<br /> identified in Attachment 5,Exhibit 1 and determine whether the terms of Federal and/or Florida Single Audit Act
<br /> Requirements may further apply to lower tier transactions that may be a result of this Agreement. For federal
<br /> financial assistance,Grantee shall utilize the guidance provided under 2 CFR§200.331 for determining whether
<br /> the relationship represents that of a subrecipient or vendor.For State financial assistance,Grantee shall utilize the
<br /> form entitled "Checklist for Nonstate Organizations Recipient/Subrecipient vs Vendor Determination" (form
<br /> number DFS-A2-NS) that can be found under the "Links/Forms" section appearing at the following website:
<br /> haps:\\apps.fldfs.com\fsaa.
<br /> d. Proof of Transactions. In addition to documentation provided to support cost reimbursement as described herein,
<br /> Department may periodically request additional proof of a transaction to evaluate the appropriateness of costs to
<br /> the Agreement pursuant to State guidelines (including cost allocation guidelines) and federal, if applicable.
<br /> Allowable costs and uniform administrative requirements for federal programs can be found under 2 CFR
<br /> 200. The Department may also request a cost allocation plan in support of its multipliers (overhead, indirect,
<br /> general administrative costs, and fringe benefits). The Grantee must provide the additional proof within thirty
<br /> (30)days of such request.
<br /> e. No Commingling of Funds. The accounting systems for all Grantees must ensure that these funds are not
<br /> commingled with funds from other agencies. Funds from each agency must be accounted for separately. Grantees
<br /> are prohibited from commingling funds on either a program-by-program or a project-by-project basis. Funds
<br /> specifically budgeted and/or received for one project may not be used to support another project. Where a
<br /> Grantee's, or subrecipient's, accounting system cannot comply with this requirement, Grantee, or subrecipient,
<br /> shall establish a system to provide adequate fund accountability for each project it has been awarded.
<br /> i. If Department finds that these funds have been commingled, Department shall have the right to
<br /> demand a refund,either in whole or in part,of the funds provided to Grantee under this Agreement
<br /> for non-compliance with the material terms of this Agreement. The Grantee, upon such written
<br /> notification from Department shall refund, and shall forthwith pay to Department, the amount of
<br /> money demanded by Department. Interest on any refund shall be calculated based on the prevailing
<br /> rate used by the State Board of Administration. Interest shall be calculated from the date(s) the
<br /> Attachment 1-A
<br /> 11 of 13
<br /> Rev.9/15/2023
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