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A TRUE COPY
<br /> CERTIFICATION ON LAST PAGE
<br /> RYAN L. BUTLER, CLERK
<br /> The documentation must indicate the amounts and recipients of the remuneration. Such information must be
<br /> posted on the State's the contract tracking system and maintained pursuant to section 215.985,F.S.,and must be
<br /> posted on the Contractor's website,if Contractor maintains a website.
<br /> h. Interim Payments. Interim payments may be made by Department, at its discretion, if the completion of
<br /> deliverables to date have first been accepted in writing by Department's Grant Manager.
<br /> i. Final Payment Request.A final payment request should be submitted to Department no later than sixty(60)days
<br /> following the expiration date of the Agreement to ensure the availability of funds for payment. However, all
<br /> work performed pursuant to the Grant Work Plan must be performed on or before the expiration date of the
<br /> Agreement.
<br /> j. Annual Appropriation Contingency. The State's performance and obligation to pay under this Agreement is
<br /> contingent upon an annual appropriation by the Legislature. This Agreement is not a commitment of future
<br /> appropriations. Authorization for continuation and completion of work and any associated payments may be
<br /> rescinded, with proper notice, at the discretion of Department if the Legislature reduces or eliminates
<br /> appropriations.
<br /> k. Interest Rates. All interest rates charged under the Agreement shall be calculated on the prevailing rate used by
<br /> the State Board of Administration. To obtain the applicable interest rate, please refer to:
<br /> https://www.myfloridacfo.com/division/aa/local-governments/judgement-interest-rates.
<br /> 1. Refund of Payments to the Department.Any balance of unobligated funds that have been advanced or paid must
<br /> be refunded to Department. Any funds paid in excess of the amount to which Grantee or subgrantee is entitled
<br /> under the terms of the Agreement must be refunded to Department.If this Agreement is funded with federal funds
<br /> and the Department is required to refund the federal government, the Grantee shall refund the Department its
<br /> share of those funds.
<br /> 9. Documentation Required for Cost Reimbursement Grant Agreements and Match.
<br /> If Cost Reimbursement or Match is authorized in Attachment 2,Special Terms and Conditions,the following
<br /> conditions apply.Supporting documentation must be provided to substantiate cost reimbursement or match
<br /> requirements for the following budget categories:
<br /> a. Salary/Wages. Grantee shall list personnel involved,position classification, direct salary rates, and hours spent
<br /> on the Project in accordance with Attachment 3, Grant Work Plan in their documentation for reimbursement or
<br /> match requirements.
<br /> b. Overhead/Indirect/General and Administrative Costs. If Grantee is being reimbursed for or claiming match for
<br /> multipliers,all multipliers used(i.e.,fringe benefits,overhead,indirect,and/or general and administrative rates)
<br /> shall be supported by audit. If Department determines that multipliers charged by Grantee exceeded the rates
<br /> supported by audit, Grantee shall be required to reimburse such funds to Department within thirty(30)days of
<br /> written notification.Interest shall be charged on the excessive rate.
<br /> c. Contractual Costs (Subcontractors). Match or reimbursement requests for payments to subcontractors must be
<br /> substantiated by copies of invoices with backup documentation identical to that required from Grantee.
<br /> Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved,salary rate
<br /> per hour, and hours spent on the Project. All eligible multipliers used(i.e., fringe benefits, overhead, indirect,
<br /> and/or general and administrative rates)shall be supported by audit. If Department determines that multipliers
<br /> charged by any subcontractor exceeded the rates supported by audit,Grantee shall be required to reimburse such
<br /> funds to Department within thirty(30) days of written notification. Interest shall be charged on the excessive
<br /> rate. Nonconsumable and/or nonexpendable personal property or equipment costing$5,000 or more purchased
<br /> for the Project under a subcontract is subject to the requirements set forth in chapters 273 and/or 274,F.S.,and
<br /> Chapter 69I-72,Florida Administrative Code(F.A.C.)and/or Chapter 69I-73,F.A.C.,as applicable.The Grantee
<br /> shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase
<br /> of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its
<br /> subcontracts issued under this Agreement,if any,impose this requirement,in writing,on its subcontractors.
<br /> i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may
<br /> award,on a competitive basis,fixed-price subcontracts to consultants/contractors in performing the
<br /> work described in Attachment 3, Grant Work Plan. Invoices submitted to Department for fixed-
<br /> price subcontracted activities shall be supported with a copy of the subcontractor's invoice and a
<br /> copy of the tabulation form for the competitive procurement process(e.g.,Invitation to Bid,Request
<br /> for Proposals, or other similar competitive procurement document) resulting in the fixed-price
<br /> subcontract.The Grantee may request approval from Department to award a fixed-price subcontract
<br /> resulting from procurement methods other than those identified above.In this instance,Grantee shall
<br /> request the advance written approval from Department's Grant Manager of the fixed price
<br /> Attachment 1-A
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<br /> Rev.9/15/2023
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