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A TRUE COPY
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<br /> CERTIFICATION ON LAST PAGE
<br /> RYAN L.BUTLER, CLERK
<br /> negotiated by Grantee. The letter of request shall be supported by a detailed budget and Scope of
<br /> Services to be performed by the subcontractor. Upon receipt of Department Grant Manager's
<br /> approval of the fixed-price amount,Grantee may proceed in finalizing the fixed-price subcontract.
<br /> ii. If the procurement is subject to the Consultant's Competitive Negotiation Act under section
<br /> 287.055, F.S. or the Brooks Act, Grantee must provide documentation clearly evidencing it has
<br /> complied with the statutory or federal requirements.
<br /> d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with section 112.061,
<br /> F.S.
<br /> e. Direct Purchase Equipment. For the purposes of this Agreement,Equipment is defined as capital outlay costing
<br /> $5,000 or more. Match or reimbursement for Grantee's direct purchase of equipment is subject to specific
<br /> approval of Department, and does not include any equipment purchased under the delivery of services to be
<br /> completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly
<br /> completed Exhibit B,Property Reporting Form.
<br /> f. Rental/Lease of Equipment.Match or reimbursement requests for rental/lease of equipment must include copies
<br /> of invoices or receipts to document charges.
<br /> g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non-excluded
<br /> phone expenses, reproduction, or mailing, are reimbursable or available for match or reimbursement under the
<br /> terms of this Agreement, the documentation supporting these expenses must be itemized and include copies of
<br /> receipts or invoices.Additionally,independent of Grantee's contract obligations to its subcontractor,Department
<br /> shall not reimburse any of the following types of charges: cell phone usage; attorney's fees or court costs; civil
<br /> or administrative penalties;or handling fees,such as set percent overages associated with purchasing supplies or
<br /> equipment.
<br /> h. Land Acquisition. Reimbursement for the costs associated with acquiring interest and/or rights to real property
<br /> (including access rights through ingress/egress easements, leases, license agreements, or other site access
<br /> agreements;and/or obtaining record title ownership of real property through purchase)must be supported by the
<br /> following, as applicable: Copies of Property Appraisals, Environmental Site Assessments, Surveys and Legal
<br /> Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing
<br /> Statements/Documents,Deeds,Leases,Easements,License Agreements,or other legal instrument documenting
<br /> acquired property interest and/or rights. If land acquisition costs are used to meet match requirements,Grantee
<br /> agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds.
<br /> 10. Status Reports.
<br /> The Grantee shall submit status reports quarterly, unless otherwise specified in the Attachments, on Exhibit A,
<br /> Progress Report Form,to Department's Grant Manager describing the work performed during the reporting period,
<br /> problems encountered, problem resolutions, scheduled updates, and proposed work for the next reporting period.
<br /> Quarterly status reports are due no later than twenty(20) days following the completion of the quarterly reporting
<br /> period. For the purposes of this reporting requirement,the quarterly reporting periods end on March 31, June 30,
<br /> September 30 and December 31. The Department will review the required reports submitted by Grantee within thirty
<br /> (30)days.
<br /> 11. Retainage.
<br /> The following provisions apply if Department withholds retainage under this Agreement:
<br /> a. The Department reserves the right to establish the amount and application of retainage on the work performed
<br /> under this Agreement up to the maximum percentage described in Attachment 2,Special Terms and Conditions.
<br /> Retainage may be withheld from each payment to Grantee pending satisfactory completion of work and approval
<br /> of all deliverables.
<br /> b. If Grantee fails to perform the requested work or fails to perform the work in a satisfactory manner,Grantee shall
<br /> forfeit its right to payment of the retainage associated with the work. Failure to perform includes, but is not
<br /> limited to,failure to submit the required deliverables or failure to provide adequate documentation that the work
<br /> was actually performed. The Department shall provide written notification to Grantee of the failure to perform
<br /> that shall result in retainage forfeiture.If the Grantee does not correct the failure to perform within the timeframe
<br /> stated in Department's notice,the retainage will be forfeited to Department.
<br /> c. No retainage shall be released or paid for incomplete work while this Agreement is suspended.
<br /> d. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work, provided
<br /> Grantee has completed the work and submits an invoice for retainage held in accordance with the invoicing
<br /> procedures under this Agreement.
<br /> 12. Insurance.
<br /> Attachment 1-A
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<br /> Rev.9/15/2023
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