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Management Assistance Grant (EMA). This year's grant proposal of federal pass-through funds was unique with respect to the amount of funds that would be received by the County. Due to the inability of Congress to approve the Federal Budget earlier this year, the SLA provided the County with $8,065.25 initially with a promise of an undetermined balance of funds later in the fiscal year. Indian River County has received formal notice from the Florida Division of Emergency Management that we are now eligible for a total grant amount of $32,261.00. The SLA is a matching grant ageement and the County has met the matching funds requirement in the 001-208 (Emergency Management) account without any additional funds. Given the uniqueness of the Federal Budget delays and the - tardiness of the availability of additional funds, the increased SLA funds will be automatically forwarded to the County unless we respond in writing that we are either unable to match the funds or do not want the additional $24,195.75 in revenue. As stated above, the County has already provided the matching funds through staff salaries. With the renaming of the Emergency Management Assistance Grant Agreement to the State and Local Assistance Grant Agreement, the purpose and intent of the grant was modified from enhancing the local Emergency Management program to "initiating the successful completion of the activities/projects in the approved Five Year Strategic Plan." Indian River County's five year plan was approved by the State earlier this year. Goal #10 of that plan requires improvement of the EOC message handling and data management by transitioning from a manual/paper environment to a computerized records management system. This expedites coordination with state and federal agencies by providing an electronic means to transmit data. In accordance with new State and Federal guidelines for having sixteen (16) emergency support function groups in the EOC, the funds available in this grant only provide for an initial phase of computerization. When there is not an impending local threat, such as a hurricane, these computers will be used by staff to register people with special needs, update critical facility databases, manage planning projects related to sheltering and disaster recovery, and support the local emergency management program --all of which are goals in the State mandated Five Year Strategic Plan. The account matrix listed below resembles the March 12th agenda approved by the Board, with the exception of the fund amounts which were unavailable at that time. The grant funds are planned for utilization as follows: ACCOUNT NO. ACCOUNT DESCRIPTION AMOUNT 039.02 All Travel $9,876 066.47 Office Furniture -Equip $19,760 039.99 Oth Chgs-Obligations $2,625 Total $32,261 The majority of the travel related funds in accounts 039.02 and 039.99 have for the most part been obligated since the Board approved the initial SLA Agreement earlier this year. Staff is seeking authorization to purchase ten (10) Compaq Model 1120T Laptop computers under State Contract #250-040-96-1. The computers are $1,976 each for a total of $19,760 (066.47) and would be used for the purposes stated above with the main emphasis being to support the various ESF functions in the Emergency Operations Center in crisis events. ALTERNATIVES AND ANALYSIS: The allocation of funds is based on monitoring reports and an on- site inspection of the local Emergency Mangement program which is conducted by the Florida Department of Community Affairs. During the last program analysis and evaluation, the County Division of Emergency Management received the maximum allowable score by the review committee. Acceptance and approval of Amendment #1 to this agreement will allow the department to continue to improve and expand the current program and meet the directives of the Five Year Strategic Plan. RECOMMENDATION: Staff respectfully recommends approval of Amendment #1 to the FY -95/96 State and Local Assistance Grant Agreement, authorization to purchase the capital equipment from state contract noted above, and the necessary budget amendment. SEPTEMBER 3, 1996 33 800 UJ 989